(715) 468-2074 | Mon-Fri 9am-6pm, Sat. 9am-1pm staffslplibrary@gmail.com

Policies

Circulation

Purpose

In order to provide equal access to library materials, Shell Lake Public Library sets policies for the length of loan period, renewals, reserves and fines.

Materials Circulation

All library materials (excluding reference materials, current issues of adult magazines and newspapers) may be checked out by anyone with a valid library card issued by any library in the Northern Waters Library System (NWLS).

Library privileges will not be extended to anyone having outstanding charges against their card in excess of $4.99, until such charges have been paid for and the materials have been returned.
Lake Superior Zoo and Duluth Children’s Museum passes only check out to adults (eighteen and older) in good standing (no fines or overdues) with a Shell Lake Public Library card.
Loan Periods

3 days: Lake Superior Zoo pass
7 days: videos and Duluth Children’s Museum pass
14 days: magazines, music CDs.
28 days: books and books on CD
NWLS Interloans: follow this library’s loan periods for the above

WISCAT Interloans: set by lending library

Rare or Out-of-Print Books: Books no longer in print will not be allowed to go out of the library unless there is more than one copy.

Reference Materials: Items marked “Reference” must be used in the library.

Limit: 50 total checkouts may consist of

10 videos
10 books on CD
10 music CDs
10 magazines

Children under the age of 14 without a parent present are limited to at total of 6 items checked out at any one time.

Renewals: Most items may be renewed twice, providing no one else has a hold on the item.

Censorship: No patron regardless of sex, age, race, or religion will be limited to any part of the library or denied any item they may want to check out. A “Statement of Concern” form can be filled out if the patron wishes to do so.

Overdue/Fines

10¢ per day on most books, magazines, books on CD and music on CD
50¢ per day on all Videos
Fines max out at $5.00 per item. All overdue fines will be cleared for $5.00 (As long as all items have been returned). This does not include replacement items.

Damaged Materials

Any material defaced in a way that the library cannot put it back on the shelf, must be paid for by the borrower at replacement cost.

Replacement cost can be found on the MARC record or determined by the director.

Replacement of lost or damaged items by patrons is discouraged, and any exceptions must be approved by the library director or designated staff.

If replacement is allowed, the replacement must be a new and exact match of the lost item.

If materials are found and returned within 30 days, a refund may be given. If the library has already purchased a replacement for a lost or damaged item, no refund will be given.
Registration: Anyone 5 years old and older may apply for a library card.

Library Cards

Patron must fill out registration card.
Patron will need to show a photo I.D. and/or proof of current address.
Children under 18 years of age must have a parent or guardian’s signature. The parent must come in to sign the registration card.
All patrons, adult and juvenile, are expected to bring their library cards with them if they intend to check out items. In order for all patrons to receive efficient and accurate service, borrowers should present their library card each time they check out, renew materials or place holds.
An exception may be made if a borrower can provide photo identification and/or is recognized by library staff (If they do not have a photo I.D. with them they must verify two fields in patron record: birthdate AND address or telephone number). Staff will verify against the patron record.
If a patron loses his/her library card, he should notify the library as soon as possible and request a replacement. Lost cards cost $1.00 to replace.

Patrons may allow another person to use their card to check out materials they have “on hold” if verbal permission is given to the library in advance.

Overdue Notices/Bills

An overdue notice will be emailed or an automated call one and two weeks after the library materials are due if they have not been returned.

A bill will be sent(via USPS) three weeks after the library materials are due if they have not been returned.

Reserves: Patrons may reserve up to 20 items per library card on the Internet, in person or over the phone.

Confidentiality

As specified in Wisconsin Statutes 43.30, “records of any library which is in whole or in part supported by public funds, including the records of a public library system, indicating the identity of any individual who borrows or uses the library’s documents or other materials, resources or services may not be disclosed except by court order or to persons acting within the scope of their duties in the administration of the library or library system, to persons authorized by the individual to inspect such records, or to libraries
authorized under subs. (2) and (3).”

The Shell Lake Public Library adheres strictly to all sections of this Statute regarding the protection of the confidentiality of its users.

(12.20.17)

Internet

The Shell Lake Public Library is providing access to the Internet as a means to enhance the information and learning opportunities for the citizens of the library’s service area. The Board of Trustees has established the Internet/Wireless use policy to ensure appropriate and effective use of this resource.

Access to the Library Internet is available to all patrons; however, this service may be restricted at any time for use not consistent with this policy.


All users “agree” to abide by the Shell Lake Internet/Wireless Policy when logging on to the computer.  Parents of minor children must assume responsibility for their children’s use of the library’s Internet service; prior to being granted access to the Internet, anyone under 18 years of age, along with a parent or guardian, must sign the Internet/Wireless Use Agreement.

Any/all computer use may be suspended or revoked by Shell Lake Public Library administration at any time, without prior notice or hearing, for abusive conduct or violation of the conditions of use.  Shell Lake Public Library will be the sole arbiter of what constitutes abusive conduct or violation of this policy.

In cases of Internet/Wireless policy abuse, patrons will receive only one(1) warning, resulting in note placed in their record and loss of privileges for one (1) month; Patrons may not use the internet under any circumstances while suspended; the second incident will result in the loss of internet privileges permanently.

Shell Lake Public Library provides free public access to the Internet via a Wi-Fi network. It is expected that patrons who use the Wi-Fi network will do so in a responsible and legal way.  All users of the Wi-Fi network are bound by the Internet/Wireless Use Policy. 

Expectations:

Users should be aware that the inappropriate use of electronic information resources can be a violation of local, state, and federal laws and can lead to prosecution. The user will be held responsible for his/her actions using the Internet. Users are expected to abide by the policies below which include generally accepted rules of network etiquette. Unacceptable uses of the service will result in the suspension or revocation of Internet use privileges. Library staff will assist whenever possible; however staff will not teach patrons how to use computers.

Warnings:

The Internet is non- moderated global network; the Shell Lake Public Library has no control over the content found there. The library will not censor access to material nor protect users from offensive information, and it is not responsible for the availability and accuracy of information found on the Internet.

The library cannot assure that data or files downloaded by users are virus-free. The library is not responsible for damages to equipment or data on a user’s personal computer from the use of data downloaded from the library’s Internet service.

The use of the Internet and e-mail is not guaranteed to be private. Messages relating to or in support of illegal activities will be reported to the proper authorities.

Guidelines:

Internet use is offered in one hour sessions on a first-come, first-served basis; each user is allowed one session–if there is no patron waiting for the service at the end of a session, the user can have another session, but once having had the service for one hour the user must abandon use of the Internet if another patron requests use of the service

The Internet computers have a 3 hour per day limit, per user, in one hour increments subject to availability after the first hour

A maximum of 2 persons at one computer at a given time

Use of computers workstations will close10 minutes prior to closing

Users agree not to incur any costs for the library through their use of the Internet service

Cd’s and flash drives may be used on library computers.  Patron assumes all liability associated with use.

Users of laptops and other related devices are expected to be considerate of patrons nearby and are required to use headphones when playing movies, music and games or when any other software program generates sound.

The library shall not have any responsibility or liability for any claims relating to the loss, damage, or interception of any information, data, work product, or other materials viewed, searched, or stored on users’ mobile devices. Anti-virus and security protection are the responsibility of the user.

Wireless users should be certain that their laptops and other devices are secure at all times and should never be left unattended in the library, even for brief periods of time. Theft of such devices is not the responsibility of the library.

-Patrons should be advised that they use the library’s wireless network at their own risk. The wireless network is not secure, as it is not encrypted using WEP, WPA, etc. Unless additional precautions are taken, any information sent to or from a laptop, PDA, etc. could potentially be intercepted by a third party who might be within range and using the appropriate hardware/software.

While respecting individual users’ right to privacy, the library staff reserves the right to monitor the use of personal computersto ensure compliance with this policy.

Users may/will:

  • Users may use the Internet for research and the acquisition of information to address their educational, vocational, cultural, and recreational needs
  • Users may use the Internet for the receipt and transmission of electronic mail (e-mail) as long as they use a free e-mail service which will establish and maintain an account for them; the library is unable to manage e-mail accounts for any organizations or individuals
  • Users will respect the rights and privacy of others by not accessing private files
  • Users will respect and uphold copyright laws and all other applicable laws and regulations; they will not use it for illegal purposes

    Users will not:

    • Users will not create and/or distribute computer
      viruses over the Internet
    • Users will not deliberately or willfully cause damage
      to computer equipment, programs, or parameters and will be held fully responsible
    • Users will not be allowed to use personal software on library computers-Inappropriate Internet conduct will not be tolerated
    • Users will not use the Internet for unlawful or malicious activities
    • Users will not cause disruption of others
    • Users will not access sexually explicit material.
    • Users will not misrepresent  themself
    • Users will not misuse services or equipment

    (12.19.18)

      Public Bulletin Boards

      The purpose of the public bulletin boards at the Shell Lake Public Library is to make available information regarding cultural, recreational, educational, and human services programs and
      events in the community that are available/open to the public at large. The library does not evaluate the beliefs or purposes of the sponsoring organizations, and posting information does not imply endorsement by the library of any group, their ideas, or programs.

      Due to space constraints, postings are limited to programs or events in Shell Lake, Spooner, University of Wisconsin Barron County, member libraries, or by other libraries.

      Postings may be retained until the day after the program/event, unless items to be posted exceed the available space. In that case, the staff will remove the oldest items first, as necessary.

      This policy on the use of the public bulletin boards supersedes all of the Shell Lake Public Library’s previous policies on public bulletin boards.

      (09.03.14)

      Facility Use

      Purpose:  To provide the opportunity for the public to use the library facilities for meetings, cultural events, educational classes and any other civic, social or recreational event the
      Library Board deems appropriate.  The property manager (Director) should not knowingly permit the use of the Library for a political purpose that could assist a particular candidate for office nor for personal financial gain.

      Users: That group or person requesting use of the Shell Lake Public Library must reside within the Shell Lake City limits or within the boundaries of the Shell Lake School district and the responsible party must be at least 18 years of age.

      Scope of Policy:

      -Use of the Library facilities or property shall not be permitted if it would unduly burden the Library staff/director.

      -The Library manager (Director) shall advise the user that the responsible party will be liable to the Library Board for any damage to Library property or for any expense or liability arising out of such use.

      -The group/responsible party must make application to the Library Board for use of library facilities at least 30 days prior to the occasion.  The accompanying application must be completed in full at the time of application of use.

      -If a user is requesting a “one time” use on short notice (less than 30 days) facility use will be at the sole discretion of the Library Director after receipt of a completed Facility Use Application. 

      -Facility Use Applications may be obtained from the library staff.

      -Future denial of facility use can be based on abuse of the privilege.

      -Clear identification of a responsible party who will assume responsibility for the facility as a representative of the organization will be expected.

      -The Library Director will inform applicants of the approval/denial of facility use within 24 hours of a Board decision or on a “short notice one-time only application” within 3 days of receipt of the completed application.

      -Hours and usage are at the sole discretion of the library director and require a staff member be present.

      *The one and only exception shall be when the City of Shell Lake requires the facility for tabulating election ballots. As a courtesy, every attempt will be made by the city to notify the
      director in advance of any upcoming election.

      (8.20.14)

      Patron Behavior

      Purpose of the Library

      The purpose of the Shell Lake Public Library (SLPL) is to provide library service to all people within its service area. SLPL defines its library service as providing books and other library materials for use by the general public as well as providing the necessary assistance and encouragement to use these materials.

      Purpose of the Facilities

      The library’s facilities are intended to support the purpose of the library and its integral activities.  Patrons not engaged in appropriate activities shall be required to leave the facility.

      In order to fulfill its purpose, the library must maintain an orderly, safe, pleasant, and attractive environment, conducive to reading and studying. Any activity that would disrupt this environment could impede the library’s ability to achieve its purpose, and must, therefore, be
      considered unacceptable. Persons engaged in unacceptable conduct shall be required to leave the facility. 

      Unacceptable Conduct

      Unacceptable conduct includes both disruptive and illegal behavior.

      Disruptive behavior includes, but is not limited to the following:
      ·Playing audio equipment so that others can hear it.
      ·Sleeping, consuming food, drinking alcoholic beverages, using illegal drugs, smoking, using tobacco or tobacco products.
      ·Having bodily hygiene so offensive that it constitutes a nuisance.
      ·Entering or being in the building without being fully clothed, which includes, but is not limited to, wearing a shirt and shoes.
      ·Bringing an animal into the building, excepting that an animal may be brought into the building by a person with a disability who uses such animal for assistance.
      ·Soliciting for sale or selling of any item, article, service, food or product of any kind whatsoever; distributing any leaflet or similar item or posting any notice, except in accordance with library policy; or circulating petitions or surveying by non-library groups.
      ·Using library telephones without prior authority of library personnel in accordance with
      library policy.  Cell phones must be turned off or muted.  Cell phones may be answered outside the library-no answering in the library.  Verbal interaction via electronic devices (computer, cell phone, etc.) must be done outside of the Library.

      ·Rearranging any library furniture or moving library equipment from one location to another.

      ·Remaining in the facility after its regular closing hours (Per Facility use Policy).
      ·Blocking or in any way interfering with the free movement of patrons or staff.
      ·Begging or panhandling, fighting, running, horseplay, throwing objects.
      ·Misuse of the public restrooms.
      ·Placing feet on tables and chairs.
      ·Lengthy conversations, speaking or laughing loudly, or using obscene or abusive language.
      ·Non-compliance with the Children Policy

      ·Any activity that disturbs others, interferes with library operations, damages the building or its furnishings, as well as rudeness, profanity, or any other behavior generally considered unacceptable in a public place.

      Illegal behavior includes, but is not limited to the following

      ·Harassment or intimidation of patrons or staff
      ·Interfering with the use of the library by other patrons or interfering with library staff performance of their duties.
      ·Attempting to remove any library property from the building without authorization through
      established lending procedures.
      ·Intentionally destroying, damaging, or defacing library materials, furnishings, equipment, or any part of the facilityor fixtures.
      ·Engaging in disorderly conduct or other conduct in violation of state or federal law including conduct applicable to released sex offenders.
      ·Carrying or being in possession or control of a weapon.
      ·Lewd or lascivious behavior
      ·Battery

      Responding to Disruptive Conduct

      In the event disruptive conduct occurs, the Shell Lake Public Library staff may take the following actions, as appropriate to the situation: 

      (a) Level I – Warning

      Advise the violator that his/her conduct is unacceptable conduct and request that the person complies with library policy. Warn the person that if his/her behavior does not comply with library policy, he/she will be directed to leave the facility. 

      (b) Level II- Evicted for the day

      If the person fails to comply with library policy after being warned, staff shall order the person to leave the building for the rest of the day. If a person does not obey an order to leave the building, staff shall request assistance of the Shell Lake Police Department to remove the person from the building. 

      (c) Level III-Suspension of library privileges for one week

      Repeated incidents of disruptive behavior will result in a one-week suspension of library privileges. “Repeated” is defined as more than two warnings (regarding any disruptive behaviors) in a 30-day period, or an incident of disruptive behavior from a patron who has been evicted for the day within the previous 30 days. 

      (d) Level IV-Suspension of library privileges for a month

      If a person who has been readmitted to the library after being suspended for one week repeats disruptive behavior, this will result in a month suspension. 

      (e) Level V-Permanent ban of library privileges

      If a person who has been readmitted to the library after being suspended for a month repeats disruptive behavior, this may result in the person being permanently banned from the library.  This action will be brought to the attention of the Library Board where the Board will make a final decision. 

      (5.20.15)

      Children

      We encourage you and your children to use the children’s department of the Shell Lake Library. In the best interest of all concerned, we need to remind you of a few policies.

      In order to provide for the general welfare of all persons using the library and in order to provide for the general safety of children using the library:

      1. All children age ten years or younger will at all times, be supervised by an adult or responsible caretaker other than the library staff.

      2. Parents are responsible for children’s behavior whenever children are in the Library. This is a controlled environment and we are not equipped for long-term child care. 

      3. It is not the function of the Librarian and staff to deal with children who are out of control. Any child deemed out of control by the Library Staff will be asked to leave.

      Please help us keep the Shell Lake Library a pleasant and safe place for all children and their parents.

      (06.21.17)

      Patron Concerns

      I.  Receiving questions or concerns

      A staff member receiving a question or concern about books or other materials should not attempt to debate with the patron the merits of the material in question.  The patron should be invited to communicate any complaints with the SLPL Director and preferably to put the complaint in writing.

      If the patron wishes to file a written statement, he or she should be given a copy of the form: “Statement of concern About Library Resources” and invited to submit the completed form to the SLPL Director.  The staff member will notify his or her supervisor as soon as possible.

      II.  Internal Procedures

      Upon receiving a “Statement of Concern” form, the Director will review the opinion.  The Director, in consultation with other staff members, will formulate a response to the patron.  This response may contain copies of any relevant reviews, if these are available.  The SLPL Board of Trustees will be apprised of any serious problems, but it is expected that most questions and concerns will be handled by the SLPL Director and staff.

      Any patron may ask to have their opinion shared with the SLPL Board of Trustees whose disposition of the matter shall be final.

      (07.17.13)

      Collection Selection

      The Council of the American Library Association reaffirms its belief in the following basic policies which should govern the services of all libraries.

      1. As a responsibility of library service, books and other library materials selected should be chosen for values of interest, information and enlightenment of all the people of the community.
      In no case should library materials be excluded because of the race or nationality or the social, political, or religious views of the authors.

      2. Libraries should provide books and other materials presenting all points of view concerning the problems and issues of our times: no library materials should be proscribed or removed from
      libraries because of partisan or doctrinal disapproval.

      3. Censorship should be challenged by libraries in the maintenance of their responsibility to provide public information and enlightenment.

      4. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.

      5. The rights of an individual to the use of a library should not be denied or abridged because of age, race, religion, national origins or social or political views.

      6. As an institution of education for democratic living, the library should welcome the use of its meeting rooms for socially useful and cultural activities and discussion of current public questions. Such meeting places should be available on equal terms to all groups in the community regardless of the beliefs and affiliations of their members, provided that the meetings be open to the public.

      Criteria for Selection: The following shall be considered as criteria for the selection of library materials. However, an item need not meet all of the criteria in order to be acceptable:

      1. Accuracy of material

      2. Authority of author

      3. Current usefulness or permanent value

      4. Relationship to the existing collection

      5. Price

      6. Format

      7. Scarcity of material on subject matter

      8. Availability of material elsewhere in the County

      9. Popular appeal and demand

      10. Reputation and professional standing of publisher

      11. Critical reviews

      The following are some of the selection tools used for reviewing library materials:

      • A. Public Library Catalog
      • B. Fiction Catalog
      • C. Children’s Catalog
      • D. Booklist Magazine
      • E. Reference Books for Small and Medium-sized Libraries
      • F. Various periodicals that review materials.
      • G. “High Demand Holds” in Sierra
      • H. Amazon
      • I. NY Times Best Seller List
      • J. Patron Recommendations
      • K. Baker & Taylor – Automatically Yours

      Responsibility for Selection: The responsibility for selecting library materials rests with the Head Librarian (although actual selection is a collaborative effort), operating within the framework of policies and objectives determined by the Library Board.

      Responsibility for the reading of minors rests with either their parents or legal guardians.

      Maintenance of Collection

      1. Duplication– The library will avoid, for the most part, duplication of titles. If demand is heavy, a duplicate copy will be purchased if necessary. The extent of duplications determined by
      need, budget, and proximity of other collections. 
      In the case where multiple copies of a title are needed, the request will be sent through the inter-loan system. 

      2. Replacement– The library will not automatically replace all books withdrawn because of loss, damage, or wear. The need for replacement will depend upon demand for a specific title and the extent of adequate coverage in the particular subject area.

      3. Weeding– The library will attempt to maintain an active, continuous process of discarding materials that are outdated (2 or more years since item has been checked-out), worn or damaged, or no longer in demand. Local history materials, Non-Fiction and Classics, are an exception to this rule.

      4. Mending and rebinding– Keeping library materials in good, useable condition is essential. A decision is made on each worn book – whether to mend it, rebind it, replace it, or withdraw it. The following criteria are used in making such decisions.

      • A. Condition of the book
      • B. Validity of the book’s contents
      • C. Demand
      • D. Cost of the various above choices
      • E. Historical value

      Any rare book or irreplaceable item (such as local history materials), are used only in the library to ensure against their loss and/or mutilation.

      5. Gifts– Gifts of money or materials must meet the same standards of selection as other library materials. The library retains unconditional ownership of any gift and also makes the
      final decision on its use.

      6. Inventory– An inventory of library materials will be completed a minimum of every 3 years to ensure an accurate count of resources and to check on the maintenance of the collection.

      Inter-library Loan: Because of limited budget and space, the library cannot provide all materials that are requested. Therefore, interlibrary loan (Northern Waters Library Service or WISCAT) is used to obtain from other libraries those materials that are beyond the scope of this library’s collection.

      Complaint Procedure: Although materials are carefully selected, there can arise differences of opinion regarding suitable materials. To handle complaints, the following procedure is established:

      1. Objector fills out a “Statement of Concern” form. This form is available at the library
      and must be signed by the objector.

      2. The librarian will then review the material and decide if it should be retained in the collection or removed. An explanation of either decision shall be made in writing to the objector.

      3. If the objector is not satisfied and wishes to pursue the matter further, the complaint will then go to the Library Board, who will make the final decision and settle the issue.

      Revision of Policy: The preceding statements of this library’s policies shall be subject to periodic review.

      (01.20.16)

      Personnel

      A. The Library Board shall select, appoint, and when necessary for valid reasons, dismiss the director of the library. The board will select a candidate for the position of director who is eligible to become certified as a public librarian at the correct grade level for the size of the community within a reasonable length of time.

      B. The person so appointed shall be charged with the sole administration of the library.

      1. The director shall be responsible to the library board in matters pertaining to and concerning the library; be present at monthly board meetings and prepare and present such reports as requested.

      2. The director shall maintain financial records in an efficient manner; present reports to the library board and to the city council; along with the board prepare an annual budget to be presented to the city council by the president of the library board.

      3. The director shall hold regular meetings with staff for training and interpreting board policy.

      4. The director shall have the responsibility for collection development for all materials in the library. This includes selection, ordering, processing, weeding and inventory of the collections,
      according to the guidelines in the policy.

      A. Salaries: A pay plan has been adopted by the library board. The plan is subject to regular revision so that it will be equitable for both the library and the staff.

      B. Major changes in the director’s schedule or other circumstances may not be made without approval of the library board. Requests for such shall be made in writing to the library board.

      C. Meetings, conventions and workshops: The director, staff and trustees attending continuing education opportunities to aid the library shall be allowed expenses at the discretion of the library board according to the amount budgeted for such. The director, staff and trustees are encouraged to attend and participate in continuing education activities.

      RESPONSIBILITY AND DUTIES OF THE LIBRARY BOARD

      The Board of Trustees of the Shell Lake Public Library holds its meetings in compliance with the Wisconsin Open Meetings Law (Sections 19.81 to 19.98 of the Wisconsin Statutes). Notice of all meetings of the board and any of its committees are posted in City Hall.

      Section 1

      Recruitment and Selection

      Recruitment Policy: It is the policy of the Library Board to recruit and select the library director with the highest degree of all job related skills. The Library director shall be responsible for the administration of an active recruitment program designed to provide equal opportunity for all persons and meet Library needs.

      Employee Orientation:The Librarian is responsible for the proper overall orientation of new employees. Such orientation shall include, at a minimum, a copy of the policies and procedures and a copy of their job description.

      SECTION 2

      Conditions of Employment

      The following conditions of employment apply to all regular employees of the Shell Lake Public Library:

      Probation: All employees shall serve a six (6) month probation period. A minimum of six months and at least 50 hours of service must be met in order to fulfill the probation requirements. New employees may be discharged during the probationary period on a non-arbitrary basis without recourse to appeal.

      • It is the responsibility of the Library director to monitor the performance of each new employee during the probationary period and to meet with employees on a regular basis to monitor progress.
      • Discipline shall be administered constructively, consistently and promptly in accordance with the principles of progressive discipline. Most employee problems are manageable and the Library Director will offer appropriate assistance by counseling the employee in those areas where performance is not up to expectations.
      • The Grievance policy will be the policy used by the City of Shell Lake.

      Travel/Expense Reimbursement: Employees will be reimbursed for reasonable travel or meal expenses incurred while conducting official Library business. Employees who use their own car shall be reimbursed on a per mile basis at the same rate the City of Shell Lake pays its employees.

      Continued Education: Monies may be provided in the annual budget for those training sessions which are required or necessary to maintain job performance at an acceptable level or where there is a requirement to stay on the job, e.g. licensure or certification.

      Lunch Periods/Breaks: Library director is responsible for scheduling lunch periods and/or breaks as described below, with the least disruption possible to the library’s operations.

      1. Mandatory lunch period

      a. Employees who work at least six consecutive hours shall be afforded a lunch period (meal break) of 30 minutes. Employees are allowed to leave the premises.

      b. The lunch period will be included in the total paid hours of work per day. Employees will be in “paid” status during ½ hour lunch.

      2. Discretionary breaks

      a. Employees who work at least four consecutive hours shall be afforded one 15-minute rest break.

      b. Rest breaks shall be included in the required hours of work per day.

      3. Impermissible use oflunch period and/or breaks

      a. The lunch period and the break should be used separately but only with supervisory approval may be used to extend the lunch period and/or break.

      b. Neither the lunch period nor the break may normally be used to compensate for an employee’s late arrival or early departure, or to cover time off for other purposes.

      Inclement Weather/Staff Shortage Emergency: When adverse weather conditions make travel hazardous, staff members should use their judgment regarding personal safety and transportation to and from work.  

      • We want our staff members safe at all times.  
      • Staff members concerned about the safety of the roads that choose not to travel to work, or choose to leave work before their shift is over, should feel comfortable doing so, but will notify the library director or designated person-in-charge before leaving work.  
      • The library will not close due to high temperatures unless this would pose a threat to public welfare.  
      • All available methods will be used to cool the library space including but not limited to: air conditioning, fans, natural ventilation and the shutting down of electrical devices.  
      • The only occasion the library will be closed during normal operating hours is if the Director and at least one member of the Board approve the closure due to weather conditions.
      • If a staff member chooses not to work during this or her/his scheduled hours due to adverse weather conditions, the staff member will not receive pay for such hours missed.  Salaried employees may make up the time lost by using vacation time, floating holiday or extending already scheduled work hours.
      • Hourly employees may make up time by working additional shifts at the discretion of the Director.
      • The decision to allow employees to leave early will be made by the director or the designated person-in-charge in the absence of the director. In the absence of the director the designated person in charge may be another hourly employee or in the absence of that
        person will be the Library Board Chairperson and next in line will be the Shell Lake City Administrator. 
      • It will be considered a “staff shortage emergency” when the only employee available to work is a minor child (student worker).  Library will remain open if at least 1 adult staff member is available to work. 

      Resignation: Employees submitting their resignation should do so in writing to the director.

      SECTION 3

      Rules of Conduct

      Confidentiality: No employee shall use or disclose privileged or confidential information gained in the course of work or by reason of their official position or activities. No confidential information concerning any citizen may be released to an unauthorized person or agency without the signed consent of the citizen. Any violation of this policy may be sufficient cause for immediate termination.

      Personal Telephone Calls: Employees should make and receive calls only of a necessary nature during working hours. Other calls should be made during breaks.

      Front Desk/Office: No person(s) shall be behind the front desk or in office area unless authorized by the director.

      SECTION 4

      Fringe Benefits

      -The Director’s Health Insurance Benefit would be a decision to be discussed at the time of need. Life Insurance is an option.

      -The Library director’s position is a salaried part-time position. Other staff is considered hourly part-time. 

      -All incidental employees receive mandatory Social Security and Medicare benefits. Persons
      who work 1200 hours per year will receive mandatory Retirement benefits.

      -After one year of employment, incidental employees will receive annual paid personal day(s), based on years of service (see below).  Pay is based on the average hours worked per week, excluding Saturdays, of the previous year.  If average is a fraction, hours will be rounded.  Approval must be received from the Director, and will be given on a “first-come, first-served” basis.  Personal day(s) must be used within the current calendar year.

      Personal Day(s) Earned:

      • 1-5 Years of Employment                   1 Day
      • 6-10 Years of Employment                 2 Days
      • 11-15 Years of Employment                 3 Days
      • 16-20 Years of Employment               4 Days
      • Over 20 Years of Employment           5 Days

      *Maximum number of personal days for incidental employees is 5

      Emergency Closing Compensation: Employees will be paid for hours scheduled if library closes due to an emergency situation. (Ex. Inclement weather.)

      Workers Compensation: The cost of workers’ compensation insurance is paid entirely by the library. If you are injured on the job, you must report immediately to the director, both for treatment and to protect the benefits which may be paid under workers’ compensation insurance. Report all accidents and injuries no matter how small you believe they are.

      SECTION 5

      Discipline

      Standard of Conduct and Corrective Action: Groups of people who are working together for any
      purpose require certain guidelines pertaining to their conduct and relationships. Accordingly, our employees must be aware of their responsibilities to the library and to co-workers.

      -We strive to take a constructive approach to disciplinary matters to insure that actions which would interfere with operations or an employee’s job are not continued.

      -Although there is no way to identify every possible violation of standards of conduct, the following is a partial list of infractions that will result in corrective action:

      1. Falsifying an employment application, timesheet, or personnel or other library document or record;

      2. Missing work without notice or a valid excuse.

      3. Breach of confidentiality;

      4. Unauthorized possession of library property, carrying weapons or explosives, or violating criminal laws on library premises;

      5. Disorderly conduct that may endanger any employee or property on library premises;

      6. Engaging in acts of dishonesty, fraud, theft, or sabotage;

      7. Threatening, intimidating, coercing, using abusive language, or interfering with the performance of other employees;

      8. Insubordination or refusal to comply with instructions or failure to perform reasonable duties that are assigned;

      9. Unauthorized use of library material, time, equipment, or property;

      10. Damaging or destroying library property due to careless or willful acts;

      11. Conduct that reflects adversely on the employee or library;

      12. Performance that does not meet the requirements of the position;

      13. Engaging in such other practices which may be inconsistent with the ordinary and reasonable rules of conduct necessary to the welfare of the library, its employees, or patrons;

      14. Negligence in observing fire prevention and safety rules;

      15. Violation of the library’s policy on alcohol and drugs;

      16. Other circumstances that may warrant corrective action.

      This list is intended to be representative of the types of activities that may result in disciplinary action. It is not intended to be comprehensive and does not alter the employment-at- will relationship between the employee and the library.

      Grounds for Disciplinary Action

      Violations of our standards will result in one of the following forms of corrective action: Discharge, suspension, oral warning, or written warning. In arriving at a decision for proper action, the following will be considered:

      A. The work rule or procedure in question must be reasonable.

      B. The employee must be aware of and understand the rule prior to offense.

      C. The disciplinary action should take into consideration:

      1. The seriousness of the offense.

      2. The length of service of the employee.

      3. The employee’s prior work record.

      D. A fair and impartial investigation should be made to verify the allegations. The supervisor should be able to cite or document specific instances to confirm the problem.

      E. The employee must be given an opportunity to respond to the charge.

      F. The planned disciplinary action must be consistent with other practices.

      The following authority of action will be followed:

      A. All employees of the library shall be under the direct supervision of the Library Director, except that the Library Board shall in all cases approve.

      B. Whenever it shall be deemed necessary to discipline any employee, except as outlined in paragraph 3, the Library director shall issue a written warning to the offending employee. If no further violations after a 1 year period an employee can request this warning be removed from his/her personnel file.

      C. If there are further offenses, within the calendar year the employee may be temporarily suspended without pay for up to three working days or termination if recommended by the director to the Library Board.

      D. Whenever an offense shall occur that may be deemed adequately serious so as to merit possible dismissal, the matter must come before the Library Board for a hearing and consideration. The Library Director does not have the authority to fire any employee without the hearing and approval of the Library Board.

      Section 6

      Personnel Records/Job Evaluations

      Important events in each employee’s history with the library will be recorded and kept in the employee’s personnel file. Regular job evaluations, change of status records, commendations, corrective action warnings, and educational attainment records are examples of records
      maintained.

      You are responsible for notifying the city clerk and director of changes in address, telephone number, and/or family status (births, marriage, death, divorce, legal separation, etc.), as income tax status and group insurance may be affected by these changes. This up-to-date information
      will enable the library to keep accurate personnel records. This responsibility includes employees on leaves of absence.

      Job evaluations are will be conducted by September 1st of each calendar year. Copies of the evaluation are placed in the personnel file.

      Section 7

      Work Week/Time Sheets/Pay Periods

      Work Week: The work week is defined as Monday through Sunday.

      Time Sheets: Employees are required to maintain an accurate time sheet noting hours worked, vacation and other leave, and compensatory time earned and taken.

      Pay Periods: Pay periods for Shell Lake Public Library employees shall be every two weeks, with pay days on Tuesday, as set by the City of Shell Lake.

      Requesting Leave; Annual, Sick Leave without Pay: The employee desiring to take leave must
      submit a written request in the form of “Shell Lake Public Library Leave Request”.  Regular employees will submit the form to the Library Director; the Director will submit their leave request to the Library Board President or their designee. 

      The terms and conditions of the absence must be agreed upon by the employee and their supervisor (librarian or Board President)

      A leave of absence without pay ordinarily is requested when sick and annual leave have been exhausted, and the employee is unable to return to work due to medical, personal, educational, or military reasons.  If the leave of absence without pay is requested for medical reasons, a physician’s statement may be required.

      (08.16.17)

      Emergency Action Plan

      If there is a need to evacuate City Hall/Library, all staff will gather in the parking lot of the Catholic Church to the West of City Hall.

      Tornado

      When a tornado warning has been issued (one long siren) in the community:

      Although we cannot force people to stay in the building in a weather emergency, director/staff will evacuate the library and encourage patrons to join staff at a safe area away from windows
      within the building (restrooms or inner lobby).

      A Weather Radio, flashlight and first aid kit should accompany the group to the safe area

      Normal routine may resume when the all clear is given by an authorized person.

      Fire

      Do not panic and do not clear the building at the first whiff of smoke. Find out what is happening and where. If there is any indication of fire, notify city hall, pull the fire alarm, clear the building using the closest exit available and call 911.

      All Staff should familiarize themselves with the location of fire extinguishers and know how to use them to aid in exiting the building, not for fighting fire.  All fire extinguishers are to be checked annually by a certified professional and monthly by staff to ensure the extinguisher is operational and properly charged.  Staff will note on extinguisher attached tag date of monthly inspection and by whom.

      Staff is not to re-enter the building until notified by the fire department that it is safe.

      Medical Emergencies

      Call 911.  Make the patron or staff member as comfortable as possible and protect them from needless disturbance until medical help has arrived.

      Bomb Threats

      Keep caller on the line as long as possible.  If more than one staff is present, one staff will contact other city departments about the threat and one will keep caller on the line).  Ask the caller to repeat the message and try to write down every word spoken.  If the caller does not indicate the location of the bomb or the time of possible detonation, ASK FOR THIS INFORMATION.

      Listen closely to the voice (maile/female), voice quality (calm, excited), accents and speech impediments.

      Listen for background noises such as motors running, background music and any other sounds which may indicate where the location from which the call is originating.

      Immediately after the caller hangs up, call 911 and clear the building.  The police will handle the actual bomb search.

      Critical Incidents

      Contact police at 911.  Get out of the building or stay out of sight.  Remain out of sight until an
      announcement is made to come out or to evacuate the building.

      (1.15.14)

      Long Range Plan

      Long Range Plan: Learning Tree: Recommended by Lib Brd Planning Committe Dec. 2018

      Projected Timeline: 2018 – 2022

      What If: we created an engaging physical tree with space for books specific for Juvenile Non-fiction learning, broken down by subject matter and presented in a positive and inviting manner. We’ve already essentially ditched the Dewey in our adult non-fiction, so it only makes sense to continue to trend into the younger collections.

      Here is a close example of what I am envisioning from a children’s library in Seoul, South Korea:

       

      Long Range Plan: Reading Forest: Recommended by Lib Brd Planning Committe Dec. 2018

      Projected Timeline: 2018 – 2022

      What If: we turned the entire E & J area into a “Reading Forest” or “Reading Garden.” It would be a place to cultivate the imagination of little minds. The shelves could be curved and organic
      looking, but still adjustable to accommodate different collection formats. What if we added seating, such as “mushroom” beanbags or blossom papasan chairs? We could hide the puppets in nooks and crannies among the shelves to encourage exploration. How about providing a sensory “pond” for infants and crawlers to tumble around in?

      This example from a children’s library in Singapore captures the feeling I would be looking
      for:

      Long Range Plan: Library Teen Rec Room: Discussed but not yet recommended Lib Brd Planning Committe Dec. 2018 

      Projected Timeline: 2018 – 2022

      What If: we added funky seating to the Young Adult area. My plan is to line the books up against the west wall and move the TV area to the south wall next to the computer stations, replacing the Local History shelf (to be relocated into a more prominent area).

      Above the wall shelves on the west wall, I’d like to dedicate art space for young adult artists. We could partner with the local school district to select artists and schedule showing times.

      As graphic novels are really making an impact on young readers, it would be nice to separate them from the rest of the collection and present them in their own unique space. A phone booth inspired bookshelf can be purchased for a reasonable price. A locker bank would also work well here.

      Like many “rec rooms” of days gone by, it would be a place where discarded items are reused
      and young adults are free to hang out in a more casual atmosphere.

      I’m actually a little disheartened by the lack of interesting library teen spaces. Maybe it’s
      intimidating to decorate for that age group, so it’s just easier to order a few choice pieces from Demco and call it a day. Here are some inspirational spaces that better capture the feel of what I’m trying to convey:

      Long Range Plan: Display to Showcase Local History: Recommended by Lib Brd Planning Committe Dec. 2018

      Projected Timeline: 2018 – 2020

      What If: we dedicate a space to display local history? I envision a locking glass display case near the front desk. We could share exhibits with local museums like the Washburn County Museum, Spooner Railroad Museum, Wood Carving Museum, Wisconsin Canoe Heritage Museum, etc. It
      would be a way to get more people visiting these other community destinations and the display would attract those interested in local history, genealogy, etc. I could ask if any of these museums have spare cases they are not using or have replaced and would like to donate to the library.

      It would then make sense to move our Local History Collection from its present place next to
      the computers on the south wall to up front near the Display shelf. I believe this new space would increase interest and circulation of that collection.

      So something like this:

      Long Range Plan: Collection Reorganization: Recommended by Lib Brd Planning Committe Dec. 2018

      Projected Timeline: 2018 – 2020

      What If: we moved the Adult Fiction into the stacks floating in the middle of the floor along the south wall, and replaced them (in order from the front desk to the southeast windows) with a display case, shelving unit showcasing local history, the periodicals, and the Large Print.

      Where the Large Print are presently, I’d like to install a standing height counter with two or
      three stools to act as a public workspace.

      I’d also like to move the last floating stack of the Adult non-fiction and move it to the wall where the periodicals presently are and give that space back to the Young Adult area.

      By-Laws 

      Article I: Library Board Purpose: To work to constantly improve the Shell Lake Public Library and to further extend its services to the community.

      “The mission of the Shell Lake Public Library is to improve and enrich the lives of our users through Literature, information and education. The Library values the citizens of our community and responds to their needs by providing an inviting building, well-organized and up-to-date collections, friendly professional service and well-trained staff who are committed to the Library vision. The Library Vision fosters the spirit of exploration, the joy of reading, and the pursuit of knowledge for all ages.”

      Section 1: This organization shall be called “The Board of Trustees of the Shell Lake Public Library” existing by virtue of the provisions of Chapter 43 of the Laws of the State of Wisconsin, and exercising the powers and authority and assuming the responsibilities delegated to it under the said statute.

      Section 2: Appointments to the Library Board shall be in accordance with the WI Statutes. Shell Lake’s Library Board shall is consist of one (1) School District appointee chosen by the district administrator appointed by the mayor and approved by the city council, five (5) persons appointed by the mayor and one (1) person appointed by the mayor to act as his/her representative on the board. Of these seven (7) appointees listed above not more than two (2) may be from other municipalities (townships). This includes the school district representative. According to WI Statutes 43.60(3)(a) County Board chairperson may appoint additional persons.

      Section 3: The Library Board may, and is encouraged to, suggest to the Mayor possible nominees to the Library Board when vacancies are to exist.

      Section 4: The board shall recommend to the appointing official that a trustee serve no more than two full consecutive terms, full terms are 3 years, that a former board member may be reappointed after a lapse of one year and that if a trustee is appointed to serve an unexpired term of office exceeding 18 months it shall be considered a full term.

      Article II: Officers

      Section 1: The officers shall be a president, vice-president, secretary and treasurer elected from among the appointed board members at the May meeting of each year.

      Section 2: Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected.

      Section 3: The president shall preside at all meetings of the board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the board, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office.

      Section 4: The vice-president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform all duties and functions of the president.

      Section 5: The secretary shall keep a true and accurate record of all meetings of the board and shall perform such other duties as are generally associated with that office.

      Section 6: The city administrator shall be the disbursing officer of the board and mail out checks. The board Treasurer shall keep accurate account of Savings and Checking Auxiliary Account

      Article III. Meetings

      Section 1: Regular meetings shall be held the third Wednesday of each month unless otherwise determined by the board at its previous meeting.

      Section 2: The May meeting shall be held for the purpose of election of officers, the October meeting to begin formulation of a budget for the approaching year, the February meeting to formulate the annual report.

      Section 3: The order of business for regular meetings shall include, but not be limited to, the following items, which shall be covered in sequence shown so far as circumstances will permit:
      a. Roll call of members
      b. Disposition of minutes of previous regular meeting and any intervening special meeting
      c. Progress and service report of director
      d. Committee reports
      e. Communications
      f. Unfinished business
      g. New Business
      h. Public presentation to, or discussion with, the board
      i. Adjournment

      Section 4: Special meetings may be called by the secretary at the direction of the president, or at the request of three members, for the transaction of business as stated in the call for the meeting.

      Section 5: A quorum for the transaction of business at any meeting shall consist of 51% of the board present in person.

      Section 6: Conduct of meetings
      Proceedings of all meetings shall be governed by Robert’s Rules of Order.

      Section 7: The date of each regular meeting shall be posted in the city hall. Library Bulletin Board

      Article IV. Library Director and Staff

      The board shall appoint a qualified library director who shall be the executive and administrative officer of the library on behalf of the board and under its review and direction. The director shall communicate to the board the appointment of new employees. The director shall be held responsible for the proper direction and supervision of the staff, for the care and maintenance of library property, for an adequate and proper selection of books in keeping with the stated policy of the board, for the efficiency of library service to the public, and for its financial operation within the limitations of the budgeted appropriation. Review forms for the Director will be sent to Board members prior to yearly review conducted by the Personnel Committee.

      Article V. Committees

      Section 1: The president shall appoint committees of one or more members each for such specific purpose as the business of the board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the board.

      Section 2: All committees shall make a progress report to the library board at each of its meetings.

      Section 3: No committee will have power other than advisory powers unless, by suitable action of the board, it is granted specific power to act.

      Article VI. General

      Section 1: An affirmative vote of the majority of all members of the board present at the time shall be necessary to approve any action before the board. The president may vote upon and may move or second a proposal before the board.

      Section 2: The by-laws may be amended by the majority vote of all members of the board provided written notice of the proposed amendment have been mailed to all members at least ten days prior to the meeting at which such action is proposed to be taken. 

       Section 3: Any rule or resolution of the board, whether contained in these by-laws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be talked about only at a meeting at which the majority of the members of the board shall be present and the majority of those present shall so approve. 

       Section 4: All library policies shall be subject to review and needed revision at least every 4 years by the Library Board. 

      (08.16.17)

      Shell Lake Public Library

      Shell Lake Public Library
      501 1st Street
      Shell Lake, WI

      (715) 468-2074

      Hours

      Mon: 9am to 6pm

      Tues: 9am to 6pm

      Wed: 9am to 6pm

      Thurs: 9am to 6pm

      Fri: 9am to 6pm

      Sat: 9am to 1pm

      Sun: CLOSED