In order to provide equal access to library materials, Shell Lake Public Library sets policies for the length of loan period, renewals, reserves and fines.
All library materials (excluding reference materials, current issues of adult magazines and newspapers) may be checked out by anyone with a valid library card issued by any library in the Northern Waters Library System (NWLS).
Library privileges will not be extended to anyone having outstanding charges against their card in excess of $4.99, until such charges have been paid for and the materials have been returned.
Lake Superior Zoo and Duluth Children’s Museum passes only check out to adults (eighteen and older) in good standing (no fines or overdues) with a Shell Lake Public Library card.
3 days: Lake Superior Zoo pass
7 days: videos and Duluth Children’s Museum pass
14 days: magazines, music CDs.
28 days: books and books on CD
NWLS Interloans: follow this library’s loan periods for the above
WISCAT Interloans: set by lending library
Rare or Out-of-Print Books: Books no longer in print will not be allowed to go out of the library unless there is more than one copy.
Reference Materials: Items marked “Reference” must be used in the library.
Limit: 50 total checkouts may consist of
10 books on CD
10 music CDs
Children under the age of 14 without a parent present are limited to at total of 6 items checked out at any one time.
Renewals: Most items may be renewed twice, providing no one else has a hold on the item.
Censorship: No patron regardless of sex, age, race, or religion will be limited to any part of the library or denied any item they may want to check out. A “Statement of Concern” form can be filled out if the patron wishes to do so.
10¢ per day on most books, magazines, books on CD and music on CD
50¢ per day on all Videos
Fines max out at $5.00 per item. All overdue fines will be cleared for $5.00 (As long as all items have been returned). This does not include replacement items.
Any material defaced in a way that the library cannot put it back on the shelf, must be paid for by the borrower at replacement cost.
Replacement cost can be found on the MARC record or determined by the director.
Replacement of lost or damaged items by patrons is discouraged, and any exceptions must be approved by the library director or designated staff.
If replacement is allowed, the replacement must be a new and exact match of the lost item.
If materials are found and returned within 30 days, a refund may be given. If the library has already purchased a replacement for a lost or damaged item, no refund will be given.
Registration: Anyone 5 years old and older may apply for a library card.
Patron must fill out registration card.
Patron will need to show a photo I.D. and/or proof of current address.
Children under 18 years of age must have a parent or guardian’s signature. The parent must come in to sign the registration card.
All patrons, adult and juvenile, are expected to bring their library cards with them if they intend to check out items. In order for all patrons to receive efficient and accurate service, borrowers should present their library card each time they check out, renew materials or place holds.
An exception may be made if a borrower can provide photo identification and/or is recognized by library staff (If they do not have a photo I.D. with them they must verify two fields in patron record: birthdate AND address or telephone number). Staff will verify against the patron record.
If a patron loses his/her library card, he should notify the library as soon as possible and request a replacement. Lost cards cost $1.00 to replace.
Patrons may allow another person to use their card to check out materials they have “on hold” if verbal permission is given to the library in advance.
An overdue notice will be emailed or an automated call one and two weeks after the library materials are due if they have not been returned.
A bill will be sent(via USPS) three weeks after the library materials are due if they have not been returned.
Reserves: Patrons may reserve up to 20 items per library card on the Internet, in person or over the phone.
As specified in Wisconsin Statutes 43.30, “records of any library which is in whole or in part supported by public funds, including the records of a public library system, indicating the identity of any individual who borrows or uses the library’s documents or other materials, resources or services may not be disclosed except by court order or to persons acting within the scope of their duties in the administration of the library or library system, to persons authorized by the individual to inspect such records, or to libraries
authorized under subs. (2) and (3).”
The Shell Lake Public Library adheres strictly to all sections of this Statute regarding the protection of the confidentiality of its users.
The Shell Lake Public Library is providing access to the Internet as a means to enhance the information and learning opportunities for the citizens of the library’s service area. The Board of Trustees has established the Internet/Wireless use policy to ensure appropriate and effective use of this resource.
Access to the Library Internet is available to all patrons; however, this service may be restricted at any time for use not consistent with this policy.
All users “agree” to abide by the Shell Lake Internet/Wireless Policy when logging on to the computer. Parents of minor children must assume responsibility for their children’s use of the library’s Internet service; prior to being granted access to the Internet, anyone under 18 years of age, along with a parent or guardian, must sign the Internet/Wireless Use Agreement.
Any/all computer use may be suspended or revoked by Shell Lake Public Library administration at any time, without prior notice or hearing, for abusive conduct or violation of the conditions of use. Shell Lake Public Library will be the sole arbiter of what constitutes abusive conduct or violation of this policy.
In cases of Internet/Wireless policy abuse, patrons will receive only one(1) warning, resulting in note placed in their record and loss of privileges for one (1) month; Patrons may not use the internet under any circumstances while suspended; the second incident will result in the loss of internet privileges permanently.
Shell Lake Public Library provides free public access to the Internet via a Wi-Fi network. It is expected that patrons who use the Wi-Fi network will do so in a responsible and legal way. All users of the Wi-Fi network are bound by the Internet/Wireless Use Policy.
Users should be aware that the inappropriate use of electronic information resources can be a violation of local, state, and federal laws and can lead to prosecution. The user will be held responsible for his/her actions using the Internet. Users are expected to abide by the policies below which include generally accepted rules of network etiquette. Unacceptable uses of the service will result in the suspension or revocation of Internet use privileges. Library staff will assist whenever possible; however staff will not teach patrons how to use computers.
The Internet is non- moderated global network; the Shell Lake Public Library has no control over the content found there. The library will not censor access to material nor protect users from offensive information, and it is not responsible for the availability and accuracy of information found on the Internet.
The library cannot assure that data or files downloaded by users are virus-free. The library is not responsible for damages to equipment or data on a user’s personal computer from the use of data downloaded from the library’s Internet service.
The use of the Internet and e-mail is not guaranteed to be private. Messages relating to or in support of illegal activities will be reported to the proper authorities.
Internet use is offered in one hour sessions on a first-come, first-served basis; each user is allowed one session–if there is no patron waiting for the service at the end of a session, the user can have another session, but once having had the service for one hour the user must abandon use of the Internet if another patron requests use of the service
The Internet computers have a 3 hour per day limit, per user, in one hour increments subject to availability after the first hour
A maximum of 2 persons at one computer at a given time
Use of computers workstations will close10 minutes prior to closing
Users agree not to incur any costs for the library through their use of the Internet service
Cd’s and flash drives may be used on library computers. Patron assumes all liability associated with use.
Users of laptops and other related devices are expected to be considerate of patrons nearby and are required to use headphones when playing movies, music and games or when any other software program generates sound.
The library shall not have any responsibility or liability for any claims relating to the loss, damage, or interception of any information, data, work product, or other materials viewed, searched, or stored on users’ mobile devices. Anti-virus and security protection are the responsibility of the user.
Wireless users should be certain that their laptops and other devices are secure at all times and should never be left unattended in the library, even for brief periods of time. Theft of such devices is not the responsibility of the library.
-Patrons should be advised that they use the library’s wireless network at their own risk. The wireless network is not secure, as it is not encrypted using WEP, WPA, etc. Unless additional precautions are taken, any information sent to or from a laptop, PDA, etc. could potentially be intercepted by a third party who might be within range and using the appropriate hardware/software.
While respecting individual users’ right to privacy, the library staff reserves the right to monitor the use of personal computersto ensure compliance with this policy.
- Users may use the Internet for research and the acquisition of information to address their educational, vocational, cultural, and recreational needs
- Users may use the Internet for the receipt and transmission of electronic mail (e-mail) as long as they use a free e-mail service which will establish and maintain an account for them; the library is unable to manage e-mail accounts for any organizations or individuals
- Users will respect the rights and privacy of others by not accessing private files
- Users will respect and uphold copyright laws and all other applicable laws and regulations; they will not use it for illegal purposes
Users will not:
- Users will not create and/or distribute computer
viruses over the Internet
- Users will not deliberately or willfully cause damage
to computer equipment, programs, or parameters and will be held fully responsible
- Users will not be allowed to use personal software on library computers-Inappropriate Internet conduct will not be tolerated
- Users will not use the Internet for unlawful or malicious activities
- Users will not cause disruption of others
- Users will not access sexually explicit material.
- Users will not misrepresent themself
- Users will not misuse services or equipment
Public Bulletin Boards
The purpose of the public bulletin boards at the Shell Lake Public Library is to make available information regarding cultural, recreational, educational, and human services programs and events in the community that are available to the public at large. The Library does not evaluate the beliefs or purposes of the sponsoring organizations, and posting information does not imply endorsement by the library of any group, their ideas, or programs.
Due to space constraints, postings may be limited to programs, events, or services in Shell Lake, Spooner, University of Wisconsin Eau Claire – Barron County, Northwoods Technical College, or by other libraries.
Postings will be removed after the event has passed.
This policy on the use of the public bulletin boards supersedes all of the Shell Lake Public Library’s previous policies on public bulletin boards.
Purpose: To provide the opportunity for the public to use the library facilities for meetings, cultural events, educational classes and any other civic, social or recreational event the
Library Board deems appropriate. The property manager (Director) should not knowingly permit the use of the Library for a political purpose that could assist a particular candidate for office nor for personal financial gain.
Users: That group or person requesting use of the Shell Lake Public Library must reside within the Shell Lake City limits or within the boundaries of the Shell Lake School district and the responsible party must be at least 18 years of age.
Scope of Policy:
-Use of the Library facilities or property shall not be permitted if it would unduly burden the Library staff/director.
-The Library manager (Director) shall advise the user that the responsible party will be liable to the Library Board for any damage to Library property or for any expense or liability arising out of such use.
-The group/responsible party must make application to the Library Board for use of library facilities at least 30 days prior to the occasion. The accompanying application must be completed in full at the time of application of use.
-If a user is requesting a “one time” use on short notice (less than 30 days) facility use will be at the sole discretion of the Library Director after receipt of a completed Facility Use Application.
-Facility Use Applications may be obtained from the library staff.
-Future denial of facility use can be based on abuse of the privilege.
-Clear identification of a responsible party who will assume responsibility for the facility as a representative of the organization will be expected.
-The Library Director will inform applicants of the approval/denial of facility use within 24 hours of a Board decision or on a “short notice one-time only application” within 3 days of receipt of the completed application.
-Hours and usage are at the sole discretion of the library director and require a staff member be present.
*The one and only exception shall be when the City of Shell Lake requires the facility for tabulating election ballots. As a courtesy, every attempt will be made by the city to notify the
director in advance of any upcoming election.
Library as Community Social Infrastructure:
The Shell Lake Public Library is a community funded and supported center of information for everyone to utilize with a reasonable expectation of privacy, empathy, inclusion, and propriety.
An understanding of what constitutes acceptable and adverse behavior is required for everyone to coexist in the library in a positive, constructive, and non-intrusive way.
Individual Electronic Devices:
Patrons may answer their phones in the library, but for the sake of privacy they must not have the conversation on speaker and shall pause the conversation until they are in the lobby or outdoors.
Text messages may be sent and received, but any sounds for both must be silenced.
If a patron finds it necessary to listen to any form of audible media on their individual electronic device, they must use headphones or earbuds to eliminate noise which can be distracting to others. The library staff will be happy to loan headphones or earbuds to a patron who needs them, and they shall be returned to the front desk when the patron leaves.
The viewing of explicit, graphic, or pornographic material in the library space is expressly prohibited. If a library user is seen violating this prohibition, their behavior will be dealt with rapidly up to and including warning and eviction. (See section “Addressing Adverse Behavior”)
Food and Drink:
Food is allowed in the library only under specific circumstances.
To be consumed by staff in the office or Council Chambers
To be consumed by those participating in a library or community partnership program which involves the consumption of food.
Beverages may be allowed in the library under special circumstances as determined by staff. These drinks must be non-alcoholic, covered to prevent spills, and NOT consumed at tables and counters that are a part of a public computer station.
The Shell Lake Public Library takes no responsibility for patron devices that become damaged from mishaps with food and beverage.
Expectation of Privacy:
Even though the library is a public space, invasion of someone’s privacy is not permitted under any circumstances by any individual, staff included. This includes invading the privacy of minors who are being cared for by others and therefore the caregiver’s responsibility.
An individual’s personal preference for self-care is not within the library staff’s purview. It will not be addressed unless there are complaints from multiple patrons or staff members which may indicate that an individual’s self-care constitutes a public nuisance.
It is required that footwear and appropriate clothing be worn at all times by everyone, including any child that is not contained in a stroller or car seat. Wet swim clothes are not deemed appropriate clothing.
Nursing babies in the library: Any mother who needs to nurse while in the library should first alert staff so that comfortable and reasonably private accommodations can be made. The mother should bring a cover or wear clothing which will provide additional privacy.
Diaper changing may take place only in the Women’s bathroom in the lobby, as that is the only one which has a baby changing station . Although the bathrooms are labeled as being gender specific, it is perfectly acceptable for a male caregiver to change a diaper in the women’s restroom.
Public displays of affection beyond a consensual hug are expressly prohibited.
Gum shall be disposed of properly by using a trash can.
Loud conversations are discouraged, and if disruptive will be addressed by staff.
Abusive, profane, or offensive language is not allowed in the library.
The moving of library tables and chairs to accommodate a meeting or program activity is acceptable, as long as doing so does not impede the use of the library by staff or patrons, and the furniture is returned to their original locations at the end of the activity.
Use of the library’s landline is allowed only with express permission from the library staff.
Any behavior that is witnessed by library staff and determined to be intimidating or offensive will be addressed and dealt with immediately.
Shell Lake Public Library is an inclusive space and as such, prejudicial or biased behavior or language on any level by any individual is not allowed and will not be tolerated.
Illegal or Prohibited Activity:
ALL activity which is illegal by Wisconsin statute or expressly prohibited by city ordinance in the City Hall is also prohibited in the Shell Lake Public Library. Any illegal activity will result in the notification of the police and permanent ban from the Shell Lake Public Library. This may be appealed to the Shell Lake Public Library Board.
The following are examples of prohibited illegal activity; this list is not all-inclusive.
No illegal drug use of any kind.
No smoking, vaping, or use of chewing tobacco
No Lewd and Lascivious Behavior as described by Wisconsin Statute 944
No Disorderly Conduct as described by Wisconsin Statute 947.01
No Battery as described by Wisconsin Statute 940.19
Any Crimes Against Minors as described by Wisconsin Statute 948
No Destruction of Property described by Wisconsin Statute 943.01
No Trespassing as described by Wisconsin Statute 943.01
Responding to Disruptive Conduct:
Let it be understood that the Shell Lake Public Library staff has no jurisdiction to ban a patron from their right to check out library materials, use library services online, or attend a library program outside the library space. Library staff only has the ability to remove library users from the library space. Any behavior which takes place outside the library space falls under the jurisdiction of the appropriate authorities.
In the event disruptive conduct occurs, the Shell Lake Public Library staff may take the following actions, as appropriate to the situation:
Level 1 – Warning
Advise the violator that his/her conduct is unacceptable and request that the person complies with library policy. Warn the person that if the behavior does not comply with library policy, they will be directed to leave the facility..
Level II – Evicted for the day
If the person fails to comply with library policy after being warned, staff shall order them to leave the building for the rest of the day. If a person does not obey an order to leave the building, staff shall request assistance from the Shell Lake Police Department to remove the person from the building.
Level III – Suspension of library privileges for one week
Repeated incidents of disruptive behavior will result in a one-week suspension of library privileges. “Repeated” is defined as more than two warnings (regarding any disruptive behaviors) in a 30-day period, or an incident of disruptive behavior from a patron who has been evicted for the day within the previous 30 days.
Level IV – Suspension of library privileges for a month
If a person who has been readmitted to the library after being suspended for one week again demonstrates disruptive behavior, this will result in a one month suspension
Level V – Permanent ban of library privileges
If a person who has been readmitted to the library after being suspended for a month again demonstrates disruptive behavior, this may result in the person being permanently banned from the library space. This action will be brought to the attention of the Library Board, and the Board will make a final decision.
The Shell Lake Public Library encourages visits by young children, and it is our desire to make
their visit both memorable and enjoyable. Children of all ages are encouraged to use the library
for homework, recreational reading, and program attendance. Library staff is not expected to
assume responsibility for the care of unsupervised children in the library.
Therefore, it is library policy that:
● All children aged nine (9) years or younger must be accompanied by a parent, guardian,
or designated responsible person while in the library. That person is responsible for the
● If the young child is attending a library program, we require the parent, guardian, or
responsible person to remain with the child throughout the program.
● Children may use the public computers provided they have a library card or Guest Pass,
and their parent or guardian has signed the library’s Internet/Wireless Computer
Agreement. The library’s internet access is not filtered.
● Any child determined by the library personnel to be out of control and not listening to
their instructions may be asked to leave. If a child of any age becomes disruptive or
abusive to other library users or staff, staff may follow the guidelines for Disruptive
The library staff realizes that the library will be noisier at busy times and that children by nature
can cause more commotion. However, children (whether with parents or not) who are being
● Will be given a warning that he or she must settle down or will be asked to leave the
● If after a second warning the child continues to be disruptive, they will be asked to leave
the library. If the child needs to contact a parent, guardian, or responsible person, they
may do so before leaving the library.
Library Materials Challenge Policy
Shell Lake Public Library materials are selected through the process described in the Library’s “Material Selection Policy.” This policy states that since the collection reflects contemporary society, it may include material which is controversial or offensive to some. The Library acknowledges that occasionally patrons may have complaints or concerns about individual materials or categories of materials in the Library’s collection. The Library will handle complaints, ensuring that the complainant is respectfully heard and that the fundamental principles of intellectual freedom, as expressed in the Library Bill of Rights and ALA Freedom to Read Statement, are upheld. Complaints shall be handled in the following manner:
1. Informal Complaints:
a. Individuals or groups may initiate complaints about specific titles or types of material in the collection by talking to or writing to a member of the Library staff or the Director.
b. Staff or the Director should then offer a Request for Reconsideration of Library Materials Form (appended to this policy), and explain the formal complaint procedure.
c. No further action is taken by the Library at this point.
2. Acknowledgement of Request for Reconsideration of Library Materials Form:
a. Once a Request for Reconsideration of Library Materials is received by the Director, it shall be acknowledged by letter. This letter will contain copies of this policy and the Material Selection Policy.
b. If the complainant has checked out the item, no further action will be taken until said item is returned to the Library.
3. Evaluation of Library Materials:
a. The Director and a designated staff member will read, listen to, or view the material in its entirety.
b. The Director and designated staff member review the material in relationship to the Library’s Material Selection Policy and determine one of several actions:
i. Retain the challenged material in the collection.
ii. Retain the challenged material, but move it to another location
iii. Withdraw the challenged material.
4. Notification of Complainant:
a. The Director shall write a letter to the complainant stating the decision of the Library, as well as the reasoning behind the decision.
b. The letter will include the steps the complainant may take if unsatisfied with the decision.
5. Notification of the Board of Trustees:
a. The Library Board shall be notified by the Director of any formal complaints, usually through the Director’s Monthly Report.
6. Reconsideration by the Library Board of Trustees:
a. If the complainant is not satisfied with the written decision of the Director, he or she may bring the matter to the Board of Trustees.
b. To initiate consideration by the Board of Trustees, the complainant must write to the Library Director or President of the Board of Trustees and request that the matter be placed on the agenda of the next regular meeting. The letter must be received at least ten (10) days prior to the next regular meeting of the Board. If received after that time, the matter may be deferred until the succeeding regular meeting.
c. The Director or Board President shall acknowledge receipt of the complainant’s letter in writing, and shall include the date, time, and place of the meeting at which the matter will be considered.
d. Once the Request for Reconsideration is on the agenda, the Board shall consider the recommendations of committee members present whether it wishes to further consider the
Request for Reconsideration.
e. If the Board votes to consider the matter further, an ad hoc review panel will be selected to evaluate the challenged material, a public hearing is set, and the matter is placed on the agenda for the next regular meeting.
f. If the Board does not vote to consider the request further, the matter is closed.
7. Ad Hoc Review Panel:
a. The ad hoc review panel is composed of at least three members of the Library’s Board of Trustees. Members of the review panel:
i. Read, listen to, or view the material in its entirety.
ii. Review the material in relationship to the Library’s Material Selection Policy and the rest of the collection; and
iii. Consider what literary critics and reviewers think of the material.
b. After coming to individual conclusions, the committee meets to discuss the material and recommend one of several actions to the Board of Trustees, with reference to the fundamental principles of intellectual freedom:
i. Retain the challenged material in the collection
ii. Retain the challenged material, but move it to another location.
iii. Withdraw the challenged material.
c. At the regular meeting of the Board of Trustees at least ten (10) days after the Director’s receipt of the decision of the ad hoc review panel, the Board shall consider the recommendation of the ad hoc review panel.
d. The Board of Trustees may schedule a public hearing as part of a regular Board meeting or at a special meeting called to address the Request for Reconsideration. Said meeting shall be properly noticed, and the director shall issue a news release to inform citizens of the date, time and nature of the public hearing.
e. The Board of Trustees shall vote on the disposition of the challenged material. A majority vote of the full Board is required to remove materials from the Library’s collection, to move materials from one location to another, or to otherwise restrict access to materials.
f. The decision of the Board of Trustees is final. Whatever the decision, the principles of the Library Bill of Rights will be reiterated, as well as how the decision is in accordance with those principles.
The Shell Lake Public Library will provide materials that will aid persons of all ages to achieve personal and community growth by encouraging young readers, inspiring imagination at all ages, and connecting citizens with one another and the broader world.
The Library Bill of Rights and The Freedom to Read Statement have been endorsed by the Shell Lake Public Library Board of Trustees and are included in this policy.
A. Purpose of the Materials Selection Policy
The goal of the Shell Lake Public Library is to make available to all people a wide variety of materials for informational, recreational, and educational purposes. It is the responsibility of the Shell Lake Public Library to provide, within its financial ability, a general collection of reliable materials which embrace broad areas of knowledge and interest, including both basic works of permanent value and timely materials on current issues.
The purpose of this materials selection policy is to guide library staff in the selection of materials and to inform the general public about the principles upon which selections are made. This policy will be periodically reviewed and updated by the Shell Lake Public Library Board.
B. Basic Considerations of the Materials Selection Policy
The community is recognized to consist of people with varied backgrounds, abilities, educational levels, interests, ethnic origins, religions, value systems, and occupational and recreational needs. Materials available in the library present a diversity of viewpoints, enabling citizens to make informed choices. All major views, including those currently unorthodox or unpopular, are to be represented. Opposing views on controversial topics of public interest should be represented, reflecting balanced and objective presentation of all sides. Inclusion does not constitute endorsement of any particular viewpoint by the library. It is not the policy
of the Board of Library Trustees to exclude resources because of moral, religious, or political prejudice, or to arbitrarily remove resources from the collection because of pressure from any individual or organization. Selection should also not be inhibited by the possibility that certain library materials may inadvertently come into the possession of children.
C. Basis for Materials Selection
All items selected will be considered using at least several of the following criteria:
Present and potential relevance to community needs
Representation of diverse points of view
Contemporary significance or permanent value
Timeliness of information
Author’s, artist’s or publisher’s qualifications and/or reputation
Evaluations in review media
Relationship of work to the existing collection
Price, format, and ease of use
Attention by critics and reviewers
Quality of production
Scarcity of information in subject areas
Popular demand‐the Library should make available materials for enlightenment and recreation even if not enduring in value, interest or accuracy. A representative sampling of experimental or short‐lived material should be purchased.
Patron recommendations for the collection are welcomed and evaluated by the criteria listed above.
D. Selection Tools and Sources
The library uses a variety of professional journals, publisher catalogs, sales representatives, and website sources that offer reviews and recommendations. Some of the sources used for the selection process include: Booklist, Library Journal, Goodreads, High Demand hold in Sierra, Amazon, New York Times Best Seller List, newspapers, magazines, radio, television, and social media. The library chooses the most appropriate vendors based on criteria such as discount, availability, vendor services, reliability, and speed of delivery.
E. Wisconsin Interest Collection
The library selects materials related to Shell Lake and Washburn County and maintains them in a separate collection currently called the Area Research Collection. Materials may cover, but are not limited to general historical, geographical, social or demographic, biographical and genealogical works related to this area.
The ultimate legal responsibility for selection of library materials rests with the Library’s Board of Trustees. The Library Director is responsible for seeing that the materials selection policy adopted by the Board is carried out. The Library Director in turn, may delegate to professional librarians and other staff members the authority to select materials in accordance with the library’s objectives.
Involved in the choice of materials are the experience and knowledge of those selecting materials, their knowledge of the community (its needs, demands and other library resources), the existing collection, and the library budget. Materials are judged on the basis of the work as a whole, not by a part taken out of context. Reviews in professional journals are used as an aid in the selection or decision process and are sought wherever possible, but the lack of review or an unfavorable review shall not be the sole reason for not selecting a title that is in demand. The Library will be responsive to the public suggestion of items and subjects to be included in the library collection.
Parents and legal guardians have sole responsibility for what their children read, view, or hear. Only parents and guardians may restrict their own children’s access to library materials. Selection of library materials will not be restricted by the possibility that materials could come into a child’s possession.
The Shell Lake Public Library gratefully accepts gifts of materials, but with the explicit understanding that they will be added to the Library collection only when they are needed and only when they meet the same standards of selection that are applied to regular library purchases. Gifts are accepted subject to the following limitations:
The library retains unconditional ownership. The library makes the final decision on acceptance, use, or disposition.
When the Library receives a cash gift for the purchase of materials, whether as a memorial or for any other purpose, the general nature or subject area of the materials to be purchased may be based upon the wishes of the donor. Selection of specific titles, however, will be made by the library staff in accordance with the needs and selection policies of the library.
Special collections and memorial collections will not be shelved as separate physical entities. Such collections will be accepted only with the understanding that they will be integrated into the general collection. The only form of memorial identification will be a gift plate.
The Library reserves the right to refuse donations.
H. Maintaining the Collection
An up‐to‐date, attractive, and useful collection is maintained by retaining or replacing essential materials, removing, and withdrawing materials (weeding) on a systematic and continuous basis. Materials that no longer meet the selection criteria of the library, including items that have become damaged or obsolete, will be systematically removed from the collection according to accepted professional methods.
Withdrawn materials may be disposed of through book sales, giveaways, or recycling.
The Shell Lake Public Library is not a library of historical record, except as outlined in section E of this policy. To ensure a vital collection of continued value to the community, books and other materials which have outlived their usefulness are withdrawn.
Request for Reconsideration of Library Materials
Individuals who reside in the Library’s service area may request reconsideration of a selection decision of library material. To receive consideration by the Library, all requests must be made in writing using the Library’s request for reconsideration form.
Reconsideration of a selection will be addressed as stated in the Library Materials Challenge Policy and will employ all of the criteria of selection listed in the library’s Materials Selection Policy, including the American Library Association’s Library Bill of Rights, Interpretations of the Library Bill of Rights, Freedom to Read Statement and the Freedom to View Statement.
Requests for reconsideration about a particular item will not be considered by the Library more than once within a 12‐month period.
A. The Library Board shall select, appoint, and when necessary for valid reasons, dismiss the director of the library. The board will select a candidate for the position of director who is eligible to become certified as a public librarian at the correct grade level for the size of the community within a reasonable length of time.
B. The person so appointed shall be charged with the sole administration of the library.
1. The director shall be responsible to the library board in matters pertaining to and concerning the library; be present at monthly board meetings and prepare and present such reports as requested.
2. The director shall maintain financial records in an efficient manner; present reports to the library board and to the city council; along with the board prepare an annual budget to be presented to the city council by the president of the library board.
3. The director shall hold regular meetings with staff for training and interpreting board policy.
4. The director shall have the responsibility for collection development for all materials in the library. This includes selection, ordering, processing, weeding and inventory of the collections,
according to the guidelines in the policy.
A. Salaries: A pay plan has been adopted by the library board. The plan is subject to regular revision so that it will be equitable for both the library and the staff.
B. Major changes in the director’s schedule or other circumstances may not be made without approval of the library board. Requests for such shall be made in writing to the library board.
C. Meetings, conventions and workshops: The director, staff and trustees attending continuing education opportunities to aid the library shall be allowed expenses at the discretion of the library board according to the amount budgeted for such. The director, staff and trustees are encouraged to attend and participate in continuing education activities.
RESPONSIBILITY AND DUTIES OF THE LIBRARY BOARD
The Board of Trustees of the Shell Lake Public Library holds its meetings in compliance with the Wisconsin Open Meetings Law (Sections 19.81 to 19.98 of the Wisconsin Statutes). Notice of all meetings of the board and any of its committees are posted in City Hall.
Recruitment and Selection
Recruitment Policy: It is the policy of the Library Board to recruit and select the library director with the highest degree of all job related skills. The Library director shall be responsible for the administration of an active recruitment program designed to provide equal opportunity for all persons and meet Library needs.
Employee Orientation:The Librarian is responsible for the proper overall orientation of new employees. Such orientation shall include, at a minimum, a copy of the policies and procedures and a copy of their job description.
Conditions of Employment
The following conditions of employment apply to all regular employees of the Shell Lake Public Library:
Probation: All employees shall serve a six (6) month probation period. A minimum of six months and at least 50 hours of service must be met in order to fulfill the probation requirements. New employees may be discharged during the probationary period on a non-arbitrary basis without recourse to appeal.
- It is the responsibility of the Library director to monitor the performance of each new employee during the probationary period and to meet with employees on a regular basis to monitor progress.
- Discipline shall be administered constructively, consistently and promptly in accordance with the principles of progressive discipline. Most employee problems are manageable and the Library Director will offer appropriate assistance by counseling the employee in those areas where performance is not up to expectations.
- The Grievance policy will be the policy used by the City of Shell Lake.
Travel/Expense Reimbursement: Employees will be reimbursed for reasonable travel or meal expenses incurred while conducting official Library business. Employees who use their own car shall be reimbursed on a per mile basis at the same rate the City of Shell Lake pays its employees.
Continued Education: Monies may be provided in the annual budget for those training sessions which are required or necessary to maintain job performance at an acceptable level or where there is a requirement to stay on the job, e.g. licensure or certification.
Lunch Periods/Breaks: Library director is responsible for scheduling lunch periods and/or breaks as described below, with the least disruption possible to the library’s operations.
1. Mandatory lunch period
a. Employees who work at least six consecutive hours shall be afforded a lunch period (meal break) of 30 minutes. Employees are allowed to leave the premises.
b. The lunch period will be included in the total paid hours of work per day. Employees will be in “paid” status during ½ hour lunch.
2. Discretionary breaks
a. Employees who work at least four consecutive hours shall be afforded one 15-minute rest break.
b. Rest breaks shall be included in the required hours of work per day.
3. Impermissible use oflunch period and/or breaks
a. The lunch period and the break should be used separately but only with supervisory approval may be used to extend the lunch period and/or break.
b. Neither the lunch period nor the break may normally be used to compensate for an employee’s late arrival or early departure, or to cover time off for other purposes.
Inclement Weather/Staff Shortage Emergency: When adverse weather conditions make travel hazardous, staff members should use their judgment regarding personal safety and transportation to and from work.
- We want our staff members safe at all times.
- Staff members concerned about the safety of the roads that choose not to travel to work, or choose to leave work before their shift is over, should feel comfortable doing so, but will notify the library director or designated person-in-charge before leaving work.
- The library will not close due to high temperatures unless this would pose a threat to public welfare.
- All available methods will be used to cool the library space including but not limited to: air conditioning, fans, natural ventilation and the shutting down of electrical devices.
- The only occasion the library will be closed during normal operating hours is if the Director and at least one member of the Board approve the closure due to weather conditions.
- If a staff member chooses not to work during this or her/his scheduled hours due to adverse weather conditions, the staff member will not receive pay for such hours missed. Salaried employees may make up the time lost by using vacation time, floating holiday or extending already scheduled work hours.
- Hourly employees may make up time by working additional shifts at the discretion of the Director.
- The decision to allow employees to leave early will be made by the director or the designated person-in-charge in the absence of the director. In the absence of the director the designated person in charge may be another hourly employee or in the absence of that
person will be the Library Board Chairperson and next in line will be the Shell Lake City Administrator.
- It will be considered a “staff shortage emergency” when the only employee available to work is a minor child (student worker). Library will remain open if at least 1 adult staff member is available to work.
Resignation: Employees submitting their resignation should do so in writing to the director.
Rules of Conduct
Confidentiality: No employee shall use or disclose privileged or confidential information gained in the course of work or by reason of their official position or activities. No confidential information concerning any citizen may be released to an unauthorized person or agency without the signed consent of the citizen. Any violation of this policy may be sufficient cause for immediate termination.
Personal Telephone Calls: Employees should make and receive calls only of a necessary nature during working hours. Other calls should be made during breaks.
Front Desk/Office: No person(s) shall be behind the front desk or in office area unless authorized by the director.
-The Director’s Health Insurance Benefit would be a decision to be discussed at the time of need. Life Insurance is an option.
-The Library director’s position is a salaried part-time position. Other staff is considered hourly part-time.
-All incidental employees receive mandatory Social Security and Medicare benefits. Persons
who work 1200 hours per year will receive mandatory Retirement benefits.
-After one year of employment, incidental employees will receive annual paid personal day(s), based on years of service (see below). Pay is based on the average hours worked per week, excluding Saturdays, of the previous year. If average is a fraction, hours will be rounded. Approval must be received from the Director, and will be given on a “first-come, first-served” basis. Personal day(s) must be used within the current calendar year.
Personal Day(s) Earned:
- 1-5 Years of Employment 1 Day
- 6-10 Years of Employment 2 Days
- 11-15 Years of Employment 3 Days
- 16-20 Years of Employment 4 Days
- Over 20 Years of Employment 5 Days
*Maximum number of personal days for incidental employees is 5
Emergency Closing Compensation: Employees will be paid for hours scheduled if library closes due to an emergency situation. (Ex. Inclement weather.)
Workers Compensation: The cost of workers’ compensation insurance is paid entirely by the library. If you are injured on the job, you must report immediately to the director, both for treatment and to protect the benefits which may be paid under workers’ compensation insurance. Report all accidents and injuries no matter how small you believe they are.
Standard of Conduct and Corrective Action: Groups of people who are working together for any
purpose require certain guidelines pertaining to their conduct and relationships. Accordingly, our employees must be aware of their responsibilities to the library and to co-workers.
-We strive to take a constructive approach to disciplinary matters to insure that actions which would interfere with operations or an employee’s job are not continued.
-Although there is no way to identify every possible violation of standards of conduct, the following is a partial list of infractions that will result in corrective action:
1. Falsifying an employment application, timesheet, or personnel or other library document or record;
2. Missing work without notice or a valid excuse.
3. Breach of confidentiality;
4. Unauthorized possession of library property, carrying weapons or explosives, or violating criminal laws on library premises;
5. Disorderly conduct that may endanger any employee or property on library premises;
6. Engaging in acts of dishonesty, fraud, theft, or sabotage;
7. Threatening, intimidating, coercing, using abusive language, or interfering with the performance of other employees;
8. Insubordination or refusal to comply with instructions or failure to perform reasonable duties that are assigned;
9. Unauthorized use of library material, time, equipment, or property;
10. Damaging or destroying library property due to careless or willful acts;
11. Conduct that reflects adversely on the employee or library;
12. Performance that does not meet the requirements of the position;
13. Engaging in such other practices which may be inconsistent with the ordinary and reasonable rules of conduct necessary to the welfare of the library, its employees, or patrons;
14. Negligence in observing fire prevention and safety rules;
15. Violation of the library’s policy on alcohol and drugs;
16. Other circumstances that may warrant corrective action.
This list is intended to be representative of the types of activities that may result in disciplinary action. It is not intended to be comprehensive and does not alter the employment-at- will relationship between the employee and the library.
Grounds for Disciplinary Action
Violations of our standards will result in one of the following forms of corrective action: Discharge, suspension, oral warning, or written warning. In arriving at a decision for proper action, the following will be considered:
A. The work rule or procedure in question must be reasonable.
B. The employee must be aware of and understand the rule prior to offense.
C. The disciplinary action should take into consideration:
1. The seriousness of the offense.
2. The length of service of the employee.
3. The employee’s prior work record.
D. A fair and impartial investigation should be made to verify the allegations. The supervisor should be able to cite or document specific instances to confirm the problem.
E. The employee must be given an opportunity to respond to the charge.
F. The planned disciplinary action must be consistent with other practices.
The following authority of action will be followed:
A. All employees of the library shall be under the direct supervision of the Library Director, except that the Library Board shall in all cases approve.
B. Whenever it shall be deemed necessary to discipline any employee, except as outlined in paragraph 3, the Library director shall issue a written warning to the offending employee. If no further violations after a 1 year period an employee can request this warning be removed from his/her personnel file.
C. If there are further offenses, within the calendar year the employee may be temporarily suspended without pay for up to three working days or termination if recommended by the director to the Library Board.
D. Whenever an offense shall occur that may be deemed adequately serious so as to merit possible dismissal, the matter must come before the Library Board for a hearing and consideration. The Library Director does not have the authority to fire any employee without the hearing and approval of the Library Board.
Personnel Records/Job Evaluations
Important events in each employee’s history with the library will be recorded and kept in the employee’s personnel file. Regular job evaluations, change of status records, commendations, corrective action warnings, and educational attainment records are examples of records
You are responsible for notifying the city clerk and director of changes in address, telephone number, and/or family status (births, marriage, death, divorce, legal separation, etc.), as income tax status and group insurance may be affected by these changes. This up-to-date information
will enable the library to keep accurate personnel records. This responsibility includes employees on leaves of absence.
Job evaluations are will be conducted by September 1st of each calendar year. Copies of the evaluation are placed in the personnel file.
Work Week/Time Sheets/Pay Periods
Work Week: The work week is defined as Monday through Sunday.
Time Sheets: Employees are required to maintain an accurate time sheet noting hours worked, vacation and other leave, and compensatory time earned and taken.
Pay Periods: Pay periods for Shell Lake Public Library employees shall be every two weeks, with pay days on Tuesday, as set by the City of Shell Lake.
Requesting Leave; Annual, Sick Leave without Pay: The employee desiring to take leave must
submit a written request in the form of “Shell Lake Public Library Leave Request”. Regular employees will submit the form to the Library Director; the Director will submit their leave request to the Library Board President or their designee.
The terms and conditions of the absence must be agreed upon by the employee and their supervisor (librarian or Board President)
A leave of absence without pay ordinarily is requested when sick and annual leave have been exhausted, and the employee is unable to return to work due to medical, personal, educational, or military reasons. If the leave of absence without pay is requested for medical reasons, a physician’s statement may be required.
Emergency Action Plan
If there is a need to evacuate City Hall/Library, all staff will gather in the parking lot of the Catholic Church to the West of City Hall.
When a tornado warning has been issued (one long siren) in the community:
Although we cannot force people to stay in the building in a weather emergency, director/staff will evacuate the library and encourage patrons to join staff at a safe area away from windows
within the building (restrooms or inner lobby).
A Weather Radio, flashlight and first aid kit should accompany the group to the safe area
Normal routine may resume when the all clear is given by an authorized person.
Do not panic and do not clear the building at the first whiff of smoke. Find out what is happening and where. If there is any indication of fire, notify city hall, pull the fire alarm, clear the building using the closest exit available and call 911.
All Staff should familiarize themselves with the location of fire extinguishers and know how to use them to aid in exiting the building, not for fighting fire. All fire extinguishers are to be checked annually by a certified professional and monthly by staff to ensure the extinguisher is operational and properly charged. Staff will note on extinguisher attached tag date of monthly inspection and by whom.
Staff is not to re-enter the building until notified by the fire department that it is safe.
Call 911. Make the patron or staff member as comfortable as possible and protect them from needless disturbance until medical help has arrived.
Keep caller on the line as long as possible. If more than one staff is present, one staff will contact other city departments about the threat and one will keep caller on the line). Ask the caller to repeat the message and try to write down every word spoken. If the caller does not indicate the location of the bomb or the time of possible detonation, ASK FOR THIS INFORMATION.
Listen closely to the voice (maile/female), voice quality (calm, excited), accents and speech impediments.
Listen for background noises such as motors running, background music and any other sounds which may indicate where the location from which the call is originating.
Immediately after the caller hangs up, call 911 and clear the building. The police will handle the actual bomb search.
Contact police at 911. Get out of the building or stay out of sight. Remain out of sight until an
announcement is made to come out or to evacuate the building.
Long Range Plan
Long Range Plan: Learning Tree: Recommended by Lib Brd Planning Committe Dec. 2018
Projected Timeline: 2018 – 2022
What If: we created an engaging physical tree with space for books specific for Juvenile Non-fiction learning, broken down by subject matter and presented in a positive and inviting manner. We’ve already essentially ditched the Dewey in our adult non-fiction, so it only makes sense to continue to trend into the younger collections.
Here is a close example of what I am envisioning from a children’s library in Seoul, South Korea:
Long Range Plan: Reading Forest: Recommended by Lib Brd Planning Committe Dec. 2018
Projected Timeline: 2018 – 2022
What If: we turned the entire E & J area into a “Reading Forest” or “Reading Garden.” It would be a place to cultivate the imagination of little minds. The shelves could be curved and organic
looking, but still adjustable to accommodate different collection formats. What if we added seating, such as “mushroom” beanbags or blossom papasan chairs? We could hide the puppets in nooks and crannies among the shelves to encourage exploration. How about providing a sensory “pond” for infants and crawlers to tumble around in?
This example from a children’s library in Singapore captures the feeling I would be looking
Long Range Plan: Library Teen Rec Room: Discussed but not yet recommended Lib Brd Planning Committe Dec. 2018
Projected Timeline: 2018 – 2022
What If: we added funky seating to the Young Adult area. My plan is to line the books up against the west wall and move the TV area to the south wall next to the computer stations, replacing the Local History shelf (to be relocated into a more prominent area).
Above the wall shelves on the west wall, I’d like to dedicate art space for young adult artists. We could partner with the local school district to select artists and schedule showing times.
As graphic novels are really making an impact on young readers, it would be nice to separate them from the rest of the collection and present them in their own unique space. A phone booth inspired bookshelf can be purchased for a reasonable price. A locker bank would also work well here.
Like many “rec rooms” of days gone by, it would be a place where discarded items are reused
and young adults are free to hang out in a more casual atmosphere.
I’m actually a little disheartened by the lack of interesting library teen spaces. Maybe it’s
intimidating to decorate for that age group, so it’s just easier to order a few choice pieces from Demco and call it a day. Here are some inspirational spaces that better capture the feel of what I’m trying to convey:
Long Range Plan: Display to Showcase Local History: Recommended by Lib Brd Planning Committe Dec. 2018
Projected Timeline: 2018 – 2020
What If: we dedicate a space to display local history? I envision a locking glass display case near the front desk. We could share exhibits with local museums like the Washburn County Museum, Spooner Railroad Museum, Wood Carving Museum, Wisconsin Canoe Heritage Museum, etc. It
would be a way to get more people visiting these other community destinations and the display would attract those interested in local history, genealogy, etc. I could ask if any of these museums have spare cases they are not using or have replaced and would like to donate to the library.
It would then make sense to move our Local History Collection from its present place next to
the computers on the south wall to up front near the Display shelf. I believe this new space would increase interest and circulation of that collection.
So something like this:
Long Range Plan: Collection Reorganization: Recommended by Lib Brd Planning Committe Dec. 2018
Projected Timeline: 2018 – 2020
What If: we moved the Adult Fiction into the stacks floating in the middle of the floor along the south wall, and replaced them (in order from the front desk to the southeast windows) with a display case, shelving unit showcasing local history, the periodicals, and the Large Print.
Where the Large Print are presently, I’d like to install a standing height counter with two or
three stools to act as a public workspace.
I’d also like to move the last floating stack of the Adult non-fiction and move it to the wall where the periodicals presently are and give that space back to the Young Adult area.
Article I: Library Board Purpose: To work to constantly improve the Shell Lake Public Library and to further extend its services to the community.
“The mission of the Shell Lake Public Library is to improve and enrich the lives of our users through Literature, information and education. The Library values the citizens of our community and responds to their needs by providing an inviting building, well-organized and up-to-date collections, friendly professional service and well-trained staff who are committed to the Library vision. The Library Vision fosters the spirit of exploration, the joy of reading, and the pursuit of knowledge for all ages.”
Section 1: This organization shall be called “The Board of Trustees of the Shell Lake Public Library” existing by virtue of the provisions of Chapter 43 of the Laws of the State of Wisconsin, and exercising the powers and authority and assuming the responsibilities delegated to it under the said statute.
Section 2: Appointments to the Library Board shall be in accordance with the WI Statutes. Shell Lake’s Library Board shall is consist of one (1) School District appointee chosen by the district administrator appointed by the mayor and approved by the city council, five (5) persons appointed by the mayor and one (1) person appointed by the mayor to act as his/her representative on the board. Of these seven (7) appointees listed above not more than two (2) may be from other municipalities (townships). This includes the school district representative. According to WI Statutes 43.60(3)(a) County Board chairperson may appoint additional persons.
Section 3: The Library Board may, and is encouraged to, suggest to the Mayor possible nominees to the Library Board when vacancies are to exist.
Section 4: The board shall recommend to the appointing official that a trustee serve no more than two full consecutive terms, full terms are 3 years, that a former board member may be reappointed after a lapse of one year and that if a trustee is appointed to serve an unexpired term of office exceeding 18 months it shall be considered a full term.
Article II: Officers
Section 1: The officers shall be a president, vice-president, secretary and treasurer elected from among the appointed board members at the May meeting of each year.
Section 2: Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected.
Section 3: The president shall preside at all meetings of the board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the board, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office.
Section 4: The vice-president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform all duties and functions of the president.
Section 5: The secretary shall keep a true and accurate record of all meetings of the board and shall perform such other duties as are generally associated with that office.
Section 6: The city administrator shall be the disbursing officer of the board and mail out checks. The board Treasurer shall keep accurate account of Savings and Checking Auxiliary Account
Article III. Meetings
Section 1: Regular meetings shall be held the third Wednesday of each month unless otherwise determined by the board at its previous meeting.
Section 2: The May meeting shall be held for the purpose of election of officers, the October meeting to begin formulation of a budget for the approaching year, the February meeting to formulate the annual report.
Section 3: The order of business for regular meetings shall include, but not be limited to, the following items, which shall be covered in sequence shown so far as circumstances will permit:
a. Roll call of members
b. Disposition of minutes of previous regular meeting and any intervening special meeting
c. Progress and service report of director
d. Committee reports
f. Unfinished business
g. New Business
h. Public presentation to, or discussion with, the board
Section 4: Special meetings may be called by the secretary at the direction of the president, or at the request of three members, for the transaction of business as stated in the call for the meeting.
Section 5: A quorum for the transaction of business at any meeting shall consist of 51% of the board present in person.
Section 6: Conduct of meetings
Proceedings of all meetings shall be governed by Robert’s Rules of Order.
Section 7: The date of each regular meeting shall be posted in the city hall. Library Bulletin Board
Article IV. Library Director and Staff
The board shall appoint a qualified library director who shall be the executive and administrative officer of the library on behalf of the board and under its review and direction. The director shall communicate to the board the appointment of new employees. The director shall be held responsible for the proper direction and supervision of the staff, for the care and maintenance of library property, for an adequate and proper selection of books in keeping with the stated policy of the board, for the efficiency of library service to the public, and for its financial operation within the limitations of the budgeted appropriation. Review forms for the Director will be sent to Board members prior to yearly review conducted by the Personnel Committee.
Article V. Committees
Section 1: The president shall appoint committees of one or more members each for such specific purpose as the business of the board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the board.
Section 2: All committees shall make a progress report to the library board at each of its meetings.
Section 3: No committee will have power other than advisory powers unless, by suitable action of the board, it is granted specific power to act.
Article VI. General
Section 1: An affirmative vote of the majority of all members of the board present at the time shall be necessary to approve any action before the board. The president may vote upon and may move or second a proposal before the board.
Section 2: The by-laws may be amended by the majority vote of all members of the board provided written notice of the proposed amendment have been mailed to all members at least ten days prior to the meeting at which such action is proposed to be taken.
Section 3: Any rule or resolution of the board, whether contained in these by-laws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be talked about only at a meeting at which the majority of the members of the board shall be present and the majority of those present shall so approve.
Section 4: All library policies shall be subject to review and needed revision at least every 4 years by the Library Board.
Shell Lake Public Library
501 1st Street
Shell Lake, WI
Mon: 9am to 6pm
Tues: 9am to 6pm
Wed: 9am to 6pm
Thurs: 9am to 6pm
Fri: 9am to 6pm
Sat: 9am to 1pm