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Policy

Circulation

Purpose

In order to provide equal access to library materials, Shell Lake Public Library sets policies for the length of loan period, renewals, reserves and fines. 

Materials Circulation

  • All library materials (excluding reference materials, current issues of adult magazines and newspapers) may be checked out by anyone with a valid library card issued by any library in the Northern Waters Library System (NWLS).
  • Library privileges will not be extended to anyone having outstanding charges against their card in excess of $4.99, until such charges have been paid for and the materials have been returned.
  • Lake Superior Zoo and Duluth Children’s Museum passes only check out to adults (eighteen and older) in good standing (no fines or overdues) with a Shell Lake Public Library card.

Loan Periods

  • 3 days: Lake Superior Zoo pass
  • 7 days: videos and Duluth Children’s Museum pass
  • 14 days: magazines, music CDs.
  • 28 days: books and books on CD

NWLS Interloans: follow this library’s loan periods for the above

WISCAT Interloans: set by lending library

Rare or Out-of-Print Books: Books no longer in print will not be allowed to go out of the library unless there is more than one copy.

Reference Materials: Items marked “Reference” must be used in the library.

Limit: 50 total checkouts may consist of 

  • 10 videos
  • 10 books on CD
  • 10 music CDs
  • 10 magazines
  • Children under the age of 14 without a parent present are limited to at total of 6 items checked out at any one time.

Renewals: Most items may be renewed twice, providing no one else has a hold on the item.

Censorship: No patron regardless of sex, age, race, or religion will be limited to any part of the library or denied any item they may want to check out.  A “Statement of Concern” form can be filled out if the patron wishes to do so. 

Overdue/Fines

  • 10¢ per day on most books, magazines, books on CD and music on CD
  • 50¢ per day on all Videos

Fines max out at $5.00 per item.  All overdue fines will be cleared for $5.00 (As long as all items have been returned).  This does not include replacement items.

Damaged Materials

  • Any material defaced in a way that the library cannot put it back on the shelf, must be paid for by the borrower at replacement cost. 
  • Replacement cost can be found on the MARC record or determined by the director.
  • Replacement of lost or damaged items by patrons is discouraged, and any exceptions must be approved by the library director or designated staff.
  • If replacement is allowed, the replacement must be a new and exact match of the lost item.
  • If materials are found and returned within 30 days, a refund may be given.  If the library has already purchased a replacement for a lost or damaged item, no refund will be given.

Registration: Anyone 5 years old and older may apply for a library card.

Library Cards

  • Patron must fill out registration card.
  • Patron will need to show a photo I.D. and/or proof of current address.
  • Children under 18 years of age must have a parent or guardian’s signature.  The parent must come in to sign the registration card. 
  • All patrons, adult and juvenile, are expected to bring their library cards with them if they intend to check out items.  In order for all patrons to receive efficient and accurate service, borrowers should present their library card each time they check out, renew materials or place holds.
  • An exception may be made if a borrower can provide photo identification and/or is recognized by library staff (If they do not have a photo I.D. with them they must verify two fields in patron record: birthdate AND address or telephone number).  Staff will verify against the patron record.
  • If a patron loses his/her library card, he should notify the library as soon as possible and request a replacement.   Lost cards cost $1.00 to replace.
  • Patrons may allow another person to use their card to check out materials they have “on hold” if verbal permission is given to the library in advance. 

Overdue Notices/Bills

  • An overdue notice will be emailed or an automated call one and two weeks after the library materials are due if they have not been returned. 
  • A bill will be sent(via USPS) three weeks after the library materials are due if they have not been returned.

Reserves: Patrons may reserve up to 20 items per library card on the Internet, in person or over the phone.

Confidentiality

As specified in Wisconsin Statutes 43.30, “records of any library which is in whole or in part supported by public funds, including the records of a public library system, indicating the identity of any individual who borrows or uses the library’s documents or other materials, resources or services may not be disclosed except by court order or to persons acting within the scope of their duties in the administration of the library or library system, to persons authorized by the individual to inspect such records, or to libraries
authorized under subs. (2) and (3).”

The Shell Lake Public Library adheres strictly to all sections of this Statute regarding the protection of the confidentiality of its users.

(12.20.17)

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Internet

The Shell Lake Public Library is providing access to the Internet as a means to enhance the information and learning opportunities for the citizens of the library’s service area. The Board of Trustees has established the Internet/Wireless use policy to ensure appropriate and effective use of this resource.

Access to the Library Internet is available to all patrons; however, this service may be restricted at any time for use not consistent with this policy.
All users “agree” to abide by the Shell Lake Internet/Wireless Policy when logging on to the computer.  Parents of minor children must assume responsibility for their children’s use of the library’s Internet service; prior to being granted access to the Internet, anyone under 18 years of age, along with a parent or guardian, must sign the Internet/Wireless Use Agreement.

Any/all computer use may be suspended or revoked by Shell Lake Public Library administration at any time, without prior notice or hearing, for abusive conduct or violation of the conditions of use.  Shell Lake Public Library will be the sole arbiter of what constitutes abusive conduct or violation of this policy.

In cases of Internet/Wireless policy abuse, patrons will receive only one(1) warning, resulting in note placed in their record and loss of privileges for one (1) month; Patrons may not use the internet under any circumstances while suspended; the second incident will result in the loss of internet privileges permanently.

Shell Lake Public Library provides free public access to the Internet via a Wi-Fi network. It is expected that patrons who use the Wi-Fi network will do so in a responsible and legal way.  All users of the Wi-Fi network are bound by the Internet/Wireless Use Policy. 

Expectations:

Users should be aware that the inappropriate use of electronic information resources can be a violation of local, state, and federal laws and can lead to prosecution. The user will be held responsible for his/her actions using the Internet. Users are expected to abide by the policies below which include generally accepted rules of network etiquette. Unacceptable uses of the service will result in the suspension or revocation of Internet use privileges. Library staff will assist whenever possible; however staff will not teach patrons how to use computers.

Warnings:

The Internet is non- moderated global network; the Shell Lake Public Library has no control over the content found there. The library will not censor access to material nor protect users from offensive information, and it is not responsible for the availability and accuracy of information found on the Internet.

The library cannot assure that data or files downloaded by users are virus-free. The library is not responsible for damages to equipment or data on a user’s personal computer from the use of data downloaded from the library’s Internet service.

The use of the Internet and e-mail is not guaranteed to be private. Messages relating to or in support of illegal activities will be reported to the proper authorities.

Guidelines:

Internet use is offered in one hour sessions on a first-come, first-served basis; each user is allowed one session–if there is no patron waiting for the service at the end of a session, the user can have another session, but once having had the service for one hour the user must abandon use of the Internet if another patron requests use of the service

The Internet computers have a 3 hour per day limit, per user, in one hour increments subject to availability after the first hour

A maximum of 2 persons at one computer at a given time

Use of computers workstations will close10 minutes prior to closing

Users agree not to incur any costs for the library through their use of the Internet service

Cd’s and flash drives may be used on library computers.  Patron assumes all liability associated with use.

Users of laptops and other related devices are expected to be considerate of patrons nearby and are required to use headphones when playing movies, music and games or when any other software program generates sound.

The library shall not have any responsibility or liability for any claims relating to the loss, damage, or interception of any information, data, work product, or other materials viewed, searched, or stored on users’ mobile devices. Anti-virus and security protection are the responsibility of the user.

Wireless users should be certain that their laptops and other devices are secure at all times and should never be left unattended in the library, even for brief periods of time. Theft of such devices is not the responsibility of the library.

-Patrons should be advised that they use the library’s wireless network at their own risk. The wireless network is not secure, as it is not encrypted using WEP, WPA, etc. Unless additional precautions are taken, any information sent to or from a laptop, PDA, etc. could potentially be intercepted by a third party who might be within range and using the appropriate hardware/software.

While respecting individual users’ right to privacy, the library staff reserves the right to monitor the use of personal computersto ensure compliance with this policy.

Users may/will:

    • Users may use the Internet for research and the acquisition of information to address their educational, vocational, cultural, and recreational needs
    • Users may use the Internet for the receipt and transmission of electronic mail (e-mail) as long as they use a free e-mail service which will establish and maintain an account for them; the library is unable to manage e-mail accounts for any organizations or individuals
    • Users will respect the rights and privacy of others by not accessing private files
    • Users will respect and uphold copyright laws and all other applicable laws and regulations; they will not use it for illegal purposes

Users will not:

  • Users will not create and/or distribute computer
    viruses over the Internet
  • Users will not deliberately or willfully cause damage
    to computer equipment, programs, or parameters and will be held fully responsible
  • -Users will not be allowed to use personal software on
    library computers

    -Inappropriate Internet conduct will not be tolerated

    -Users will not use the
    Internet for unlawful or malicious activities

    -Users will not cause disruption of others

    -Users will not access sexually explicit material. 

    -Users will not misrepresent  themself

    -Users will not misuse services or equipment 

    (12.19.18)

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Public Bulletin Boards

The purpose of the public bulletin
boards at the Shell Lake Public Library is to make available information
regarding cultural, recreational, educational, and human services programs and
events in the community that are available/open to the public at large. The
library does not evaluate the beliefs or purposes of the sponsoring
organizations, and posting information does not imply endorsement by the
library of any group, their ideas, or programs. Due to space constraints,
postings are limited to programs or events in

Shell Lake, Spooner, University of Wisconsin Barron County, member libraries, or by other
libraries.

Postings may be retained until the
day after the program/event, unless items to be posted exceed the available
space. In that case, the staff will remove the oldest items first, as
necessary.

This policy on the use of the
public bulletin boards supersedes all of the Shell Lake Public Library’s
previous policies on public bulletin boards.

(09.03.14)

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Facility Use

Purpose:  To provide the opportunity for
the public to use the library facilities for meetings, cultural events,
educational classes and any other civic, social or recreational event the
Library Board deems appropriate.  The
property manager (Director) should not knowingly permit the use of the Library
for a political purpose that could assist a particular candidate for office nor
for personal financial gain.

Users: That group or person requesting use of the Shell Lake Public Library
must reside within the Shell Lake City limits or within the boundaries of the
Shell Lake School district and the responsible party must be at least 18 years
of age.

Scope of Policy:

-Use of the Library facilities or property shall not be permitted if it
would unduly burden the Library staff/director.

-The Library manager (Director) shall advise the user that the
responsible party will be liable to the Library Board for any damage to Library
property or for any expense or liability arising out of such use.

-The group/responsible party must make application to the Library Board
for use of library facilities at least 30 days prior to the occasion.  The accompanying application must be
completed in full at the time of application of use.

-If a user is requesting a “one time” use on short notice (less than 30
days) facility use will be at the sole discretion of the Library Director after
receipt of a completed Facility Use Application. 

-Facility Use Applications may be obtained from the library staff.

-Future denial of facility use can be based on abuse of the privilege.

-Clear identification of a responsible party who will assume
responsibility for the facility as a representative of the organization will be
expected.

-The Library Director will inform applicants of the approval/denial of
facility use within 24 hours of a Board decision or on a “short notice one-time
only application” within 3 days of receipt of the completed application.

-Hours and usage are at the sole discretion of the library director and
require a staff member be present.

*The
one and only exception shall be when the City of Shell Lake requires the
facility for tabulating election ballots.
As a courtesy, every attempt will be made by the city to notify the
director in advance of any upcoming election.

(8.20.14)

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Patron Behavior

Purpose of the Library

The purpose of the Shell
Lake Public Library (SLPL) is to provide library service to all people within
its service area. SLPL defines its library service as providing books and other
library materials for use by the general public as well as providing the
necessary assistance and encouragement to use these materials.

Purpose of the Facilities

The library’s facilities are intended to support the purpose of the library and
its integral activities.  Patrons not
engaged in appropriate activities shall be required to leave the facility.

In order to fulfill its purpose, the library must
maintain an orderly, safe, pleasant, and attractive environment, conducive to
reading and studying. Any activity that would disrupt this environment could
impede the library’s ability to achieve its purpose, and must, therefore, be
considered unacceptable. Persons engaged in unacceptable conduct shall be
required to leave the facility. 

Unacceptable Conduct

Unacceptable conduct includes both disruptive and
illegal behavior.

Disruptive behavior includes, but is not limited to the
following:
·
Playing audio equipment so that others can hear it.
·
Sleeping, consuming food, drinking alcoholic beverages,
using illegal drugs, smoking, using tobacco or tobacco products.
·
having bodily hygiene so offensive that it constitutes a
nuisance.
·        Entering or being in the
building without being fully clothed, which includes, but is not limited to,
wearing a shirt and shoes.
·
Bringing an animal into the building, excepting that an
animal may be brought into the building by a person with a disability who
uses such animal for assistance.
·
Soliciting for sale or selling of any item, article,
service, food or product of any kind whatsoever; distributing any leaflet or similar
item or posting any notice, except in accordance with library policy; or
circulating petitions or surveying by non-library groups.
·        Using library telephones
without prior authority of library personnel in accordance with
library policy.  Cell phones must be
turned off or muted.  Cell phones may be
answered outside the library-no answering in the library.  Verbal interaction via electronic devices
(computer, cell phone, etc.) must be done outside of the Library.

·        Rearranging any library furniture or moving library equipment from one
location to another.

·        Remaining in the facility after its regular closing hours (Per Facility
use Policy).
·
Blocking or in any way interfering with the free movement
of patrons or staff.
·
Begging or panhandling, fighting, running, horseplay,
throwing objects.
·
Misuse of the public restrooms.
·
Placing feet on tables and chairs.
·
Lengthy conversations, speaking or laughing loudly, or
using obscene or abusive language.
·
Non-compliance with the Children Policy

·
    Any
activity that disturbs others, interferes with library operations, damages the
building or its furnishings, as well as rudeness, profanity, or any other
behavior generally considered unacceptable in a public place.

Illegal behavior includes, but is not limited to the
following


·        Harassment or intimidation
of patrons or staff
·
Interfering with the use of the library by other patrons
or interfering with library staff performance of their duties.
·
attempting to remove any library property from the
building without    authorization through
established lending procedures.
·
Intentionally destroying, damaging, or defacing library
materials, furnishings, equipment, or any part of the facility
or fixtures.
·
engaging in disorderly conduct or other conduct in
violation of state or federal law including conduct applicable to released sex
offenders.
·
Carrying or being in possession or control of a weapon.
·
Lewd or lascivious behavior
·
Battery

Responding to Disruptive Conduct

In the event disruptive conduct occurs, the Shell Lake
Public Library staff may take the following actions, as appropriate to the
situation: 

(a) Level I – Warning

Advise the violator that his/her conduct is unacceptable
conduct and request that the person complies with library policy. Warn the
person that if his/her behavior does not comply with library policy, he/she
will be directed to leave the facility. 

(b) Level II- Evicted for the day

If the person fails to comply with library policy after
being warned, staff shall order the person to leave the building for the rest
of the day. If a person does not obey an order to leave the building, staff
shall request assistance of the Shell Lake Police Department to remove the
person from the building. 

(c) Level III-Suspension of library
privileges for one week

Repeated incidents of disruptive behavior will result in
a one-week suspension of library privileges. “Repeated” is defined as more than
two warnings (regarding any disruptive behaviors) in a 30-day period, or an
incident of disruptive behavior from a patron who has been evicted for the day
within the previous 30 days. 

(d) Level IV-Suspension of library
privileges for a month

If a person who has been readmitted to the library after
being suspended for one week repeats disruptive behavior, this will result in a
month suspension. 

(e) Level V-Permanent ban of library
privileges

If a person who has been readmitted to the library after
being suspended for a month repeats disruptive behavior, this may result in the
person being permanently banned from the library.  This action will be brought to the attention
of the Library Board where the Board will make a final decision. 

(5.20.15)

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Children

We
encourage you and your children to use the children’s department of the Shell
Lake Library. In the best interest of all concerned, we need to remind you of a
few policies.

In order
to provide for the general welfare of all persons using the library and in
order to provide for the general safety of children using the library:

1.
All children age ten years or younger will at all times, be supervised by an
adult or responsible caretaker other than the library staff.

2.
Parents are responsible for children’s behavior whenever children are in the
Library. This is a controlled environment and we are not equipped for long-term
child care.

3.
It is not the function of the Librarian and staff to deal with children who are
out of control. Any child deemed out of control by the Library Staff will be
asked to leave.

Please
help us keep the Shell Lake Library a pleasant and safe place for all children
and their parents.

(06.21.17)

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Patron Concerns

I.  Receiving
questions or concerns

A staff member receiving a question or concern about
books or other materials should not attempt to debate with the patron the
merits of the material in question.  The
patron should be invited to communicate any complaints with the SLPL Director
and preferably to put the complaint in writing.
If the patron wishes to file a written statement, he or she should be
given a copy of the form: “Statement of concern About Library Resources” and
invited to submit the completed form to the SLPL Director.  The staff member will notify his or her
supervisor as soon as possible.

II.  Internal
Procedures

Upon receiving a “Statement of Concern” form, the
Director will review the opinion.  The
Director, in consultation with other staff members, will formulate a response
to the patron.  This response may contain
copies of any relevant reviews, if these are available.  The SLPL Board of Trustees will be apprised
of any serious problems, but it is expected that most questions and concerns
will be handled by the SLPL Director and staff.

Any patron may ask to have their opinion shared with
the SLPL Board of Trustees whose disposition of the matter shall be final.

(07.17.13)

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Collection Selection

The Council of the American Library
Association reaffirms its belief in the following basic policies which should
govern the services of all libraries.

1. As a responsibility of library
service, books and other library materials selected should be chosen for values
of interest, information and enlightenment of all the people of the community.
In no case should library materials be excluded because of the race or
nationality or the social, political, or religious views of the authors.

2. Libraries should provide books and
other materials presenting all points of view concerning the problems and
issues of our times: no library materials should be proscribed or removed from
libraries because of partisan or doctrinal disapproval.

3. Censorship should be challenged by
libraries in the maintenance of their responsibility to provide public
information and enlightenment.

4. Libraries should cooperate with
all persons and groups concerned with resisting abridgment of free expression
and free access to ideas.

5. The rights of an individual to the
use of a library should not be denied or abridged because of age, race,
religion, national origins or social or political views.

6. As an institution of education for
democratic living, the library should welcome the use of its meeting rooms for
socially useful and cultural activities and discussion of current public
questions. Such meeting places should be available on equal terms to all groups
in the community regardless of the beliefs and affiliations of their members, provided
that the meetings be open to the public.

Criteria for Selection: The following shall be considered as
criteria for the selection of library materials. However, an item need not meet
all of the criteria in order to be acceptable:

1. Accuracy of material

2. Authority of author

3. Current usefulness or permanent
value

4. Relationship to the existing
collection

5. Price

6. Format

7. Scarcity of material on subject
matter

8. Availability of material elsewhere
in the County

9. Popular appeal and demand

10. Reputation and professional
standing of publisher

11. Critical reviews

The following are some of the
selection tools used for reviewing library materials:

  • A. Public Library Catalog
  • B. Fiction Catalog
  • C. Children’s Catalog
  • D. Booklist Magazine
  • E. Reference Books for Small and
    Medium-sized Libraries
  • F. Various periodicals that review
    materials.
  • G. “High Demand Holds” in Sierra
  • H. Amazon
  • I. NY Times Best Seller List
  • J. Patron Recommendations
  • K. Baker & Taylor – Automatically
    Yours

Responsibility for Selection: The responsibility for selecting
library materials rests with the Head Librarian (although actual selection is a
collaborative effort), operating within the framework of policies and
objectives determined by the Library Board.

Responsibility for the reading of
minors rests with either their parents or legal guardians.

Maintenance of Collection

1. Duplication– The library
will avoid, for the most part, duplication of titles. If demand is heavy, a duplicate
copy will be purchased if necessary. The extent of duplications determined by
need, budget, and proximity of other collections. 
In the case where multiple copies of
a title are needed, the request will be sent through the inter-loan system. 

2. Replacement
The library will not automatically replace all books withdrawn because of loss,
damage, or wear. The need for replacement will depend upon demand for a
specific title and the extent of adequate coverage in the particular subject
area.

3. Weeding– The library will
attempt to maintain an active, continuous process of discarding materials that
are outdated (2 or more years since item has been checked-out), worn or
damaged, or no longer in demand. Local history materials, Non-Fiction and Classics,
are an exception to this rule.

4. Mending and rebinding
Keeping library materials in good, useable condition is essential. A decision
is made on each worn book – whether to mend it, rebind it, replace it, or
withdraw it. The following criteria are used in making such decisions.

  • A. Condition of the book
  • B. Validity of the book’s contents
  • C. Demand
  • D. Cost of the various above choices
  • E. Historical value

Any rare book or irreplaceable item
(such as local history materials), are used only in the library to ensure
against their loss and/or mutilation
.

5. Gifts– Gifts of money or
materials must meet the same standards of selection as other library materials.
The library retains unconditional ownership of any gift and also makes the
final decision on its use.

6. Inventory– An inventory of
library materials will be completed a minimum of every 3 years to ensure an
accurate count of resources and to check on the maintenance of the collection.

Inter-library Loan: Because of limited budget and space,
the library cannot provide all materials that are requested. Therefore,
interlibrary loan (Northern Waters Library Service or WISCAT) is used to obtain
from other libraries those materials that are beyond the scope of this
library’s collection.

Complaint Procedure: Although materials are carefully
selected, there can arise differences of opinion regarding suitable materials.
To handle complaints, the following procedure is established:

1. Objector fills out a
“Statement of Concern” form. This form is available at the library
and must be signed by the objector.

2. The librarian will then review the
material and decide if it should be retained in the collection or removed. An
explanation of either decision shall be made in writing to the objector.

3. If the objector is not satisfied
and wishes to pursue the matter further, the complaint will then go to the
Library Board, who will make the final decision and settle the issue.

Revision of Policy: The preceding statements of this
library’s policies shall be subject to periodic review.

(01.20.16)

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Personnel

A. The Library Board shall select, appoint, and when
necessary for valid reasons, dismiss the director of the library. The board
will select a candidate for the position of director who is eligible to become
certified as a public librarian at the correct grade level for the size of the
community within a reasonable length of time.

B. The person so appointed shall be charged with the
sole administration of the library.

  • 1. The director shall be responsible to the library
    board in matters pertaining to and concerning the library; be present at
    monthly board meetings and prepare and present such reports as requested.
  • 2. The director shall maintain financial records in
    an efficient manner; present reports to the library board and to the city
    council; along with the board prepare an annual budget to be presented to the
    city council by the president of the library board.
  • 3. The director shall hold regular meetings with
    staff for training and interpreting board policy.
  • 4. The director shall have the responsibility for
    collection development for all materials in the library. This includes
    selection, ordering, processing, weeding and inventory of the collections,
    according to the guidelines in the policy.

A. Salaries: A pay plan has been adopted by the
library board. The plan is subject to regular revision so that it will be
equitable for both the library and the staff.

B. Major changes in the director’s schedule or other
circumstances may not be made without approval of the library board. Requests
for such shall be made in writing to the library board.

C. Meetings, conventions and workshops: The
director, staff and trustees attending continuing education opportunities to
aid the library shall be allowed expenses at the discretion of the library
board according to the amount budgeted for such. The director, staff and
trustees are encouraged to attend and participate in continuing education
activities.

RESPONSIBILITY AND DUTIES OF THE LIBRARY BOARD

The Board of Trustees of the Shell Lake Public
Library holds its meetings in compliance with the Wisconsin Open Meetings Law
(Sections 19.81 to 19.98 of the Wisconsin Statutes). Notice of all meetings of
the board and any of its committees are posted in City Hall.

Section
1

Recruitment
and Selection

Recruitment Policy: It is the policy of the Library Board to recruit and
select the library director with the highest degree of all job related skills.
The Library director shall be responsible for the administration of an active
recruitment program designed to provide equal opportunity for all persons and
meet Library needs.

Employee Orientation:The Librarian is responsible for the proper overall
orientation of new employees. Such orientation shall include, at a minimum, a
copy of the policies and procedures and a copy of their job description.

SECTION
2

Conditions
of Employment

The following conditions of employment apply to all
regular employees of the Shell Lake Public Library:

Probation: All employees shall serve a six (6) month probation
period. A minimum of six months and at least 50 hours of service must be met in
order to fulfill the probation requirements. New employees may be discharged
during the probationary period on a non-arbitrary basis without recourse to
appeal.

  • It is the responsibility of the Library director to
    monitor the performance of each new employee during the probationary period and
    to meet with employees on a regular basis to monitor progress.
  • Discipline shall be administered constructively,
    consistently and promptly in accordance with the principles of progressive
    discipline. Most employee problems are manageable and the Library Director will
    offer appropriate assistance by counseling the employee in those areas where
    performance is not up to expectations.
  • The Grievance policy will be the policy used by the
    City of Shell Lake.

Travel/Expense Reimbursement: Employees will be reimbursed for reasonable travel
or meal expenses incurred while conducting official Library business. Employees
who use their own car shall be reimbursed on a per mile basis at the same rate
the City of Shell Lake pays its employees.

Continued Education: Monies may be provided in the annual budget for
those training sessions which are required or necessary to maintain job
performance at an acceptable level or where there is a requirement to stay on
the job, e.g. licensure or certification.

Lunch Periods/Breaks: Library director is responsible for scheduling lunch
periods and/or breaks as described below, with the least disruption possible to
the library’s operations.

1. Mandatory lunch
period

a. Employees who work
at least six consecutive hours shall be afforded a lunch period (meal break) of
30 minutes. Employees are allowed to leave the premises.

b.
The lunch period will be included in the total paid hours of work per day. Employees
will be in “paid” status during ½ hour lunch.

2. Discretionary breaks

a. Employees who work
at least four consecutive hours shall be afforded one 15-minute rest break.

b.
Rest breaks shall be included in the required hours of work per day.

3. Impermissible use of
lunch period and/or breaks

a. The lunch period and
the break should be used separately but only with supervisory approval may be
used to extend the lunch period and/or break.

b. Neither the lunch
period nor the break may normally be used to compensate for an employee’s late
arrival or early departure, or to cover time off for other purposes.

Inclement Weather/Staff Shortage Emergency: When adverse weather conditions make
travel hazardous, staff members should use their judgment regarding personal
safety and transportation to and from work.  

  • -We want our staff members safe at all times.  
  • -Staff members concerned about the safety of
    the roads that choose not to travel to work, or choose to leave work before
    their shift is over, should feel comfortable doing so, but will notify the
    library director or designated person-in-charge before leaving work.  
  • -The library will not close due to high
    temperatures unless this would pose a threat to public welfare.  
  • -All available methods will be used to cool
    the library space including but not limited to: air conditioning, fans, natural
    ventilation and the shutting down of electrical devices.  
  • -The only occasion the library will be closed
    during normal operating hours is if the Director and at least one member of the
    Board approve the closure due to weather conditions.
  • -If a staff member chooses not to
    work during this or her/his scheduled hours due to adverse weather conditions,
    the staff member will not receive pay for such hours missed.  Salaried employees may make up the time lost
    by using vacation time, floating holiday or extending already scheduled work
    hours.
  • -Hourly employees may make up time
    by working additional shifts at the discretion of the Director.
  • -The decision to allow employees to
    leave early will be made by the director or the designated person-in-charge in
    the absence of the director. In the absence of the director the designated
    person in charge may be another hourly employee or in the absence of that
    person will be the Library Board Chairperson and next in line will be the Shell
    Lake City Administrator. 
  • -It will be considered a “staff
    shortage emergency” when the only employee available to work is a minor child
    (student worker).  Library will remain
    open if at least 1 adult staff member is available to work. 

Resignation: Employees submitting their resignation should do so
in writing to the director.

SECTION
3

Rules
of Conduct

Confidentiality: No employee shall use or disclose privileged or
confidential information gained in the course of work or by reason of their official
position or activities. No confidential information concerning any citizen may
be released to an unauthorized person or agency without the signed consent of
the citizen. Any violation of this policy may be sufficient cause for immediate
termination.

Personal Telephone Calls: Employees should make and receive calls only of a
necessary nature during working hours. Other calls should be made during
breaks.

Front Desk/Office: No person(s) shall be behind the front desk or in
office area unless authorized by the director.

SECTION
4

Fringe
Benefits

-The Director’s Health Insurance Benefit would be a
decision to be discussed at the time of need. Life Insurance is an option.

-The Library director’s position is a salaried
part-time position. Other staff is considered hourly part-time. 

-All incidental employees receive mandatory Social
Security and Medicare benefits. Persons
who work 1200 hours per year will receive mandatory Retirement benefits.

-After one year of employment, incidental employees
will receive annual paid personal day(s), based on years of service (see
below).  Pay is based on the average
hours worked per week, excluding Saturdays, of the previous year.  If average is a fraction, hours will be
rounded.  Approval must be received from
the Director, and will be given on a “first-come, first-served” basis.  Personal day(s) must be used within the
current calendar year.

Personal Day(s) Earned:

  • 1-5 Years of Employment                   1
    Day
  • 6-10 Years of Employment                 2 Days
  • 11-15 Years of Employment                 3 Days
  • 16-20 Years of Employment               4 Days
  • Over 20 Years of Employment           5 Days

*Maximum number of personal days for incidental
employees is 5

Emergency Closing Compensation: Employees will be paid for hours scheduled if
library closes due to an emergency situation. (Ex. Inclement weather.)

Workers Compensation: The cost of workers’ compensation insurance is paid
entirely by the library. If you are injured on the job, you must report
immediately to the director, both for treatment and to protect the benefits
which may be paid under workers’ compensation insurance. Report all accidents
and injuries no matter how small you believe they are.

SECTION
5

Discipline

Standard of Conduct and Corrective Action: Groups of people who are working together for any
purpose require certain guidelines pertaining to their conduct and
relationships. Accordingly, our employees must be aware of their
responsibilities to the library and to co-workers.

-We strive to take a constructive approach to
disciplinary matters to insure that actions which would interfere with
operations or an employee’s job are not continued.

-Although there is no way to identify every possible
violation of standards of conduct, the following is a partial list of
infractions that will result in corrective action:

  • 1. Falsifying an employment application, timesheet,
    or personnel or other library document or record;
  • 2. Missing work without notice or a valid excuse.
  • 3. Breach of confidentiality;
  • 4. Unauthorized possession of library property, carrying
    weapons or explosives, or violating criminal laws on library premises;
  • 5. Disorderly conduct that may endanger any employee
    or property on library premises;
  • 6. Engaging in acts of dishonesty, fraud, theft, or
    sabotage;
  • 7. Threatening, intimidating, coercing, using
    abusive language, or interfering with the performance of other employees;
  • 8. Insubordination or refusal to comply with
    instructions or failure to perform reasonable duties that are assigned;
  • 9. Unauthorized use of library material, time,
    equipment, or property;
  • 10. Damaging or destroying library property due to
    careless or willful acts;
  • 11. Conduct that reflects adversely on the employee
    or library;
  • 12. Performance that does not meet the requirements
    of the position;
  • 13. Engaging in such other practices which may be
    inconsistent with the ordinary and reasonable rules of conduct necessary to the
    welfare of the library, its employees, or patrons;
  • 14. Negligence in observing fire prevention and
    safety rules;
  • 15. Violation of the library’s policy on alcohol and
    drugs;
  • 16. Other circumstances that may warrant corrective
    action.

This list is intended to be representative of the
types of activities that may result in disciplinary action. It is not intended
to be comprehensive and does not alter the employment-at- will relationship
between the employee and the library.

Grounds for Disciplinary Action

Violations of our standards will result in one of
the following forms of corrective action: Discharge, suspension, oral warning,
or written warning. In arriving at a decision for proper action, the following
will be considered:

A. The work rule or procedure in question must be
reasonable.

B. The employee must be aware of and understand the
rule prior to offense.

C. The disciplinary action should take into
consideration:

1. The seriousness of
the offense.

2. The length of service
of the employee.

3. The employee’s prior
work record.

D. A fair and impartial investigation should be made
to verify the allegations. The supervisor should be able to cite or document
specific instances to confirm the problem.

E. The employee must be given an opportunity to
respond to the charge.

F. The planned disciplinary action must be
consistent with other practices.

The following authority of action will be
followed:

A. All employees of the library shall be under the
direct supervision of the Library Director, except that the Library Board shall
in all cases approve.

B. Whenever it shall be deemed necessary to
discipline any employee, except as outlined in paragraph 3, the Library
director shall issue a written warning to the offending employee. If no further
violations after a 1 year period an employee can request this warning be
removed from his/her personnel file.

C. If there are further offenses, within the
calendar year the employee may be temporarily suspended without pay for up to three
working days or termination if recommended by the director to the Library
Board.

D. Whenever an offense shall occur that may be
deemed adequately serious so as to merit possible dismissal, the matter must
come before the Library Board for a hearing and consideration. The Library
Director does not have the authority to fire any employee without the hearing
and approval of the Library Board.

Section
6

Personnel
Records/Job Evaluations

Important events in each employee’s history with the
library will be recorded and kept in the employee’s personnel file. Regular job
evaluations, change of status records, commendations, corrective action
warnings, and educational attainment records are examples of records
maintained.

You are responsible for notifying the city clerk and
director of changes in address, telephone number, and/or family status (births,
marriage, death, divorce, legal separation, etc.), as income tax status and
group insurance may be affected by these changes. This up-to-date information
will enable the library to keep accurate personnel records. This responsibility
includes employees on leaves of absence.

Job evaluations are will be conducted by September 1st
of each calendar year. Copies of the evaluation are placed in the personnel
file.

Section
7

Work
Week/Time Sheets/Pay Periods

Work Week: The work week is defined as Monday through Sunday.

Time Sheets: Employees are required to maintain an accurate time
sheet noting hours worked, vacation and other leave, and compensatory time
earned and taken.

Pay Periods: Pay periods for Shell Lake Public Library employees
shall be every two weeks, with pay days on Tuesday, as set by the City of Shell
Lake.

Requesting Leave; Annual, Sick Leave without Pay: The employee desiring to take leave must
submit a written request in the form of “Shell Lake Public Library Leave
Request”.  Regular employees will submit
the form to the Library Director; the Director will submit their leave request
to the Library Board President or their designee. 

The terms and conditions of the absence
must be agreed upon by the employee and their supervisor (librarian or Board
President)

A leave of absence without pay ordinarily
is requested when sick and annual leave have been exhausted, and the employee
is unable to return to work due to medical, personal, educational, or military
reasons.  If the leave of absence without
pay is requested for medical reasons, a physician’s statement may be required.

(08.16.17)

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Emergency Action Plan

If there is a need to evacuate City
Hall/Library, all staff will gather in the parking lot of the Catholic Church
to the West of City Hall

Tornado

When a tornado warning has been
issued (one long siren) in the community:

Although we cannot force people to
stay in the building in a weather emergency, director/staff will evacuate the
library and encourage patrons to join staff at a safe area away from windows
within the building (restrooms or inner lobby).

A Weather Radio, flashlight and
first aid kit should accompany the group to the safe area

Normal routine may resume when the
all clear is given by an authorized person.

Fire

Do not panic and do not clear the
building at the first whiff of smoke.

Find out what is happening and where.
If there is any indication of fire, notify city hall, pull the fire
alarm, clear the building using the closest exit available and call 911.

All Staff should familiarize
themselves with the location of fire extinguishers and know how to use them to
aid in exiting the building, not for fighting fire.
  All fire extinguishers are to be checked
annually by a certified professional and monthly by staff to ensure the
extinguisher is operational and properly charged.
  Staff will note on extinguisher attached tag
date of monthly inspection and by whom.

Staff is not to re-enter the
building until notified by the fire department that it is safe.

Medical Emergencies

Call 911.  Make the patron or
staff member as comfortable as possible and protect them from needless
disturbance until medical help has arrived.

Bomb Threats

Keep caller on the line as long as
possible.
  If more than one staff is
present, one staff will contact other city departments about the threat and one
will keep caller on the line).
  Ask the
caller to repeat the message and try to write down every word spoken.
  If the caller does not indicate the location
of the bomb or the time of possible detonation,

ASK FOR THIS INFORMATION.

Listen closely to the voice
(maile/female), voice quality (calm, excited), accents and speech impediments.

Listen for background noises such
as motors running, background music and any other sounds which may indicate
where the location from which the call is originating.

Immediately after the caller hangs
up, call 911 and clear the building.
  The
police will handle the actual bomb search.

Critical Incidents

Contact police at 911.  Get out of the building or stay out of
sight.
  Remain out of sight until an
announcement is made to come out or to evacuate the building.

(1.15.14)

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Long Range Plan

Long Range Plan: Learning Tree: Recommended by Lib Brd Planning Committe Dec. 2018

Projected Timeline: 2018 – 2022

What If: we created an engaging physical tree
with space for books specific for Juvenile Non-fiction learning, broken down by
subject matter and presented in a positive and inviting manner. We’ve already
essentially ditched the Dewey in our adult non-fiction, so it only makes sense
to continue to trend into the younger collections.

Here is a close
example of what I am envisioning from a children’s library in Seoul, South Korea: 

 

Long Range Plan: Reading Forest: Recommended by Lib Brd Planning Committe Dec. 2018

Projected Timeline: 2018 – 2022

What If: we turned the entire E & J area
into a “Reading Forest” or “Reading Garden.” It would be a place to cultivate
the imagination of little minds. The shelves could be curved and organic
looking, but still adjustable to accommodate different collection formats. What
if we added seating, such as “mushroom” beanbags or blossom papasan chairs? We
could hide the puppets in nooks and crannies among the shelves to encourage
exploration. How about providing a sensory “pond” for infants and crawlers to
tumble around in?

This example
from a children’s library in Singapore captures the feeling I would be looking
for: 


 

Long Range Plan: Library Teen Rec Room: Discussed but not yet recommended Lib Brd Planning Committe Dec. 2018 

Projected Timeline: 2018 – 2022

What If: we added funky seating to the Young
Adult area. My plan is
to line the books up against the west wall and move the TV area to the south
wall next to the computer stations, replacing the Local History shelf (to be
relocated into a more prominent area).

Above the wall
shelves on the west wall, I’d like to dedicate art space for young adult
artists. We could partner with the local school district to select artists and
schedule showing times.

As graphic
novels are really making an impact on young readers, it would be nice to
separate them from the rest of the collection and present them in their own
unique space. A phone booth inspired bookshelf can be purchased for a
reasonable price. A locker bank would also work well here.

Like many “rec
rooms” of days gone by, it would be a place where discarded items are reused
and young adults are free to hang out in a more casual atmosphere. 

I’m actually a
little disheartened by the lack of interesting library teen spaces. Maybe it’s
intimidating to decorate for that age group, so it’s just easier to order a few
choice pieces from Demco and call it a day. Here are some inspirational spaces
that better capture the feel of what I’m trying to convey:

  

Long Range Plan: Display to Showcase Local History: Recommended by Lib Brd Planning Committe Dec. 2018

Projected Timeline: 2018 – 2020

What If: we dedicate a space to display local
history? I envision a locking glass display case near the front desk. We could
share exhibits with local museums like the Washburn County Museum, Spooner
Railroad Museum, Wood Carving Museum, Wisconsin Canoe Heritage Museum, etc. It
would be a way to get more people visiting these other community destinations
and the display would attract those interested in local history, genealogy,
etc. I could ask if any of these museums have spare cases they are not using or
have replaced and would like to donate to the library.

It would then
make sense to move our Local History Collection from its present place next to
the computers on the south wall to up front near the Display shelf. I believe
this new space would increase interest and circulation of that collection.

So something
like this:

 

 

Long Range Plan: Collection Reorganization: Recommended by Lib Brd Planning Committe Dec. 2018

Projected Timeline: 2018 – 2020

What If: we moved the Adult Fiction into the
stacks floating in the middle of the floor along the south wall, and replaced
them (in order from the front desk to the southeast windows) with a display
case, shelving unit showcasing local history, the periodicals, and the Large
Print.

Where the Large
Print are presently, I’d like to install a standing height counter with two or
three stools to act as a public workspace.

I’d also like to
move the last floating stack of the Adult non-fiction and move it to the wall
where the periodicals presently are and give that space back to the Young Adult
area.

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By-Laws 

Article I: Library Board
Purpose: To work to constantly improve the Shell Lake Public Library and to further extend its services to the community.

“The mission of the Shell Lake Public Library is to improve and enrich the lives of our users through Literature, information and education. The Library values the citizens of our community and responds to their needs by providing an inviting building, well-organized and up-to-date collections, friendly professional service and well-trained staff who are committed to the Library vision. The Library Vision fosters the spirit of exploration, the joy of reading, and the pursuit of knowledge for all ages.”

 

Section 1: This organization shall be called “The Board of Trustees of the Shell Lake Public Library” existing by virtue of the provisions of Chapter 43 of the Laws of the State of Wisconsin, and exercising the powers and authority and assuming the responsibilities delegated to it under the said statute.

Section 2: Appointments to the Library Board shall be in accordance with the WI Statutes. Shell Lake’s Library Board shall is consist of one (1) School District appointee chosen by the district administrator appointed by the mayor and approved by the city council, five (5) persons appointed by the mayor and one (1) person appointed by the mayor to act as his/her representative on the board. Of these seven (7) appointees listed above not more than two (2) may be from other municipalities (townships). This includes the school district representative. According to WI Statutes 43.60(3)(a) County Board chairperson may appoint additional persons.

Section 3: The Library Board may, and is encouraged to, suggest to the Mayor possible nominees to the Library Board when vacancies are to exist.

Section 4: The board shall recommend to the appointing official that a trustee serve no more than two full consecutive terms, full terms are 3 years, that a former board member may be reappointed after a lapse of one year and that if a trustee is appointed to serve an unexpired term of office exceeding 18 months it shall be considered a full term.

Article II: Officers

Section 1: The officers shall be a president, vice-president, secretary and treasurer elected from among the appointed board members at the May meeting of each year.

Section 2: Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected.

Section 3: The president shall preside at all meetings of the board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the board, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office.

Section 4: The vice-president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform all duties and functions of the president.

Section 5: The secretary shall keep a true and accurate record of all meetings of the board and shall perform such other duties as are generally associated with that office.

Section 6: The city administrator shall be the disbursing officer of the board and mail out checks. The board Treasurer shall keep accurate account of Savings and Checking Auxiliary Account

Article III. Meetings

Section 1: Regular meetings shall be held the third Wednesday of each month unless otherwise determined by the board at its previous meeting.

Section 2: The May meeting shall be held for the purpose of election of officers, the October meeting to begin formulation of a budget for the approaching year, the February meeting to formulate the annual report.

Section 3: The order of business for regular meetings shall include, but not be limited to, the following items, which shall be covered in sequence shown so far as circumstances will permit:
a. Roll call of members
b. Disposition of minutes of previous regular meeting and any intervening special meeting
c. Progress and service report of director
d. Committee reports
e. Communications
f. Unfinished business
g. New Business
h. Public presentation to, or discussion with, the board
i. Adjournment

Section 4: Special meetings may be called by the secretary at the direction of the president, or at the request of three members, for the transaction of business as stated in the call for the meeting.

Section 5: A quorum for the transaction of business at any meeting shall consist of 51% of the board present in person.

Section 6: Conduct of meetings
Proceedings of all meetings shall be governed by Robert’s Rules of Order.

Section 7: The date of each regular meeting shall be posted in the city hall. Library Bulletin Board

Article IV. Library Director and Staff

The board shall appoint a qualified library director who shall be the executive and administrative officer of the library on behalf of the board and under its review and direction. The director shall communicate to the board the appointment of new employees. The director shall be held responsible for the proper direction and supervision of the staff, for the care and maintenance of library property, for an adequate and proper selection of books in keeping with the stated policy of the board, for the efficiency of library service to the public, and for its financial operation within the limitations of the budgeted appropriation. Review forms for the Director will be sent to Board members prior to yearly review conducted by the Personnel Committee.

Article V. Committees

Section 1: The president shall appoint committees of one or more members each for such specific purpose as the business of the board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the board.

Section 2: All committees shall make a progress report to the library board at each of its meetings.

Section 3: No committee will have power other than advisory powers unless, by suitable action of the board, it is granted specific power to act.

Article VI. General

Section 1: An affirmative vote of the majority of all members of the board present at the time shall be necessary to approve any action before the board. The president may vote upon and may move or second a proposal before the board.

Section 2: The by-laws may be amended by the majority vote of all members of the board provided written notice of the proposed amendment have been mailed to all members at least ten days prior to the meeting at which such action is proposed to be taken. 

 Section 3: Any rule or resolution of the board, whether contained in these by-laws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be talked about only at a meeting at which the majority of the members of the board shall be present and the majority of those present shall so approve. 

 Section 4: All library policies shall be subject to review and needed revision at least every 4 years by the Library Board. 

(08.16.17)

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